Administration and Logistics Coordinator

2 days ago


Cape Town, Western Cape, South Africa IGT Solutions Full time
Job Description
We are seeking an experienced and skilled professional to join our team as an Admin Manager. The successful candidate will be responsible for overseeing the smooth operation of office administration, facility management, and transportation services. This is a critical role that requires a proactive and results-driven individual with excellent organizational and problem-solving skills.

Key Responsibilities
  1. Administration Management:
    • Manage vendor payments, including raising purchase requests and processing invoices through the internal system.
    • Ensure compliance with company procurement policies and vendor contracts.
    • Maintain accurate administrative records, contracts, and service agreements.
    • Coordinate office supply procurement, repairs, and maintenance of office equipment.
    • Develop and enforce workplace policies and procedures related to office administration.
  2. Facilities Management:
    • Oversee the maintenance and upkeep of office premises, ensuring a safe and clean work environment.
    • Manage cleaning and security services, ensuring compliance with contractual agreements and performance standards.
    • Implement safety and security protocols for office premises.
    • Coordinate with building management for office space requirements and maintenance needs.
    • Handle emergency facility issues and liaise with vendors for prompt resolution.
  3. Transport Management:
    • Manage transportation services for staff, ensuring timely and safe travel to and from different work locations.
    • Liaise with transport vendors to negotiate contracts, optimize routes, and ensure compliance with service-level agreements.
    • Monitor transportation schedules, attendance logs, and address any service-related concerns.
    • Ensure transport services align with company policies, safety standards, and cost efficiencies.
    • Handle escalations related to transport delays or staff concerns.
  4. Vendor and Stakeholder Management:
    • Identify and engage reliable vendors for facilities, transport, cleaning, and security services.
    • Negotiate and review vendor contracts to ensure cost-effectiveness and quality service delivery.
    • Monitor vendor performance and address service discrepancies.
    • Maintain strong relationships with internal stakeholders to ensure smooth operations.

Skills & Competencies:
  • Excellent organizational and problem-solving skills.
  • Strong negotiation and vendor management skills.
  • Ability to multitask and manage multiple functions effectively.
  • Strong leadership and people management abilities.
  • Effective communication and stakeholder management.
  • Ability to work under pressure and resolve issues in a timely manner.


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