Portfolio Administration Manager

1 week ago

East London, Eastern Cape, South Africa Staff Solutions Recruitment Full time
Job Overview

We are seeking a highly skilled Portfolio Administration Manager to join our team at Staff Solutions Recruitment. As a key member of our staff, you will be responsible for the efficient administration and management of owner and trustee relationships.

Main Responsibilities
  • Ensure all records are up-to-date, including owner details, management agreements, minute books, fire certificate renewals, insurance policies, and other relevant documents.
  • Arrange, attend, and minute HOA and BC meetings, execute instructions, and distribute minutes in a timely manner.
  • Attend to any action items arising from complex meetings.
  • Assist with signing debit order forms and levy recoveries.
  • Provide an efficient service to owners by attending to their queries.
Key Performance Indicators (KPIs)
  • Prepare annual budgets for HOAs and BCs.
  • Assist with preparing Annual Financial Statements for all HOAs and BCs.
  • Ensure adequate property insurance is in place and oversee the submission and management of insurance claims.
  • Oversee the preparation of levy clearance certificates and sign off on change of ownerships on MDA.
  • Sign off invoices for processing and payment.
  • Prepare for and run billing, raising utility charges where required.
  • Oversee the management of utility accounts and related tasks for complexes under management.
  • Undertake credit control within complexes under management and manage the handover process.
  • Annual budgets compiled timeously, and approval process carried out.
  • Preparing relevant documents for AFS.
  • Adequate insurance cover in place.
  • Insurance claims submitted.
  • Levy clearance certificates issued.
  • Invoices signed off for processing and payment.
  • Monthly billing run and statements sent to owners.
  • Utility accounts managed effectively.
  • Effective credit control.
Financial Management
  • Review monthly results and ensure regular and accurate reporting to all relevant stakeholders/Trustees.
  • Prepare and distribute a monthly report to Trustees.
  • Distribute monthly management accounts to all BCs and HOAs within the deadline date.
Complex Management
  • Conduct regular site visits and manage SLAs.
  • Oversee the appointment and performance of service providers, ensuring expenditure is in line with budget.
  • Oversee the management of ad-hoc service providers.
  • Record maintenance issues and open work orders.
  • Ensure expenditure on work orders is in line with budgets.
  • Oversee complex upkeep.
  • Cyclic complex visits and report on 'wellness'.
Financial Risk Management
  • Oversee municipal-related processes, comparing charges to the budget.
  • Prepare budgets and authorize expenditure for the department.
  • Analyze and formulate responses to all risks associated with the region.
  • Perform all duties within vocational abilities as requested.
  • Carry out any other ad-hoc duties as and when required by management.
Salary and Benefits

The estimated salary for this role is between R350,000 - R450,000 per annum, depending on experience and qualifications.

  • Strategic Portfolio Administrator

    1 month ago

    East London, Eastern Cape, South Africa Staff Solutions Recruitment Full time

    Job OverviewWe are seeking an experienced and skilled Strategic Portfolio Administrator to join our team at Staff Solutions Recruitment. This role will involve providing administrative support to our clients, ensuring the efficient management of their portfolios.

  • Portfolio Manager

    1 month ago

    East London, Eastern Cape, South Africa E2E Staffing (PTY) LTD Full time

    Job Title: Portfolio ManagerWe are seeking a skilled and experienced Portfolio Manager to join our team at E2E Staffing (PTY) LTD. As a Portfolio Manager, you will be responsible for overseeing the management of Sectional Title Schemes and HOAs, ensuring efficient and effective administration and management of owner and trustee relationships.Key...

  • Portfolio Administrator

    2 days ago

    East London, Eastern Cape, South Africa Staff Solutions Recruitment Full time

    Job Description:Company OverviewStaff Solutions Recruitment is a leading recruitment agency specializing in property management and administration roles.Salary: R250,000 - R350,000 per annum.Job SummaryWe are seeking an experienced Portfolio Officer to join our team. The successful candidate will be responsible for managing the administrative and operational...

  • Portfolio Administrator

    1 month ago

    East London, Eastern Cape, South Africa E2E Staffing (PTY) LTD Full time

    Job DescriptionE2E Staffing (PTY) LTD seeks an organized and detail-oriented Portfolio Administrator to join our team. The successful candidate will provide support and assistance in the administration of our rental portfolio.Duties and Responsibilities:Accurately process leasing administration, billing, and receipts/refunds in a timely manner.Maintain...

  • Portfolio Administration Executive

    2 days ago

    East London, Eastern Cape, South Africa Profile Personnel Full time

    **Job Summary:** We are looking for a talented Portfolio Administration Executive to join our team at Profile Personnel in East London, Eastern Cape. This role involves managing complex portfolios, administering Sectional Title Schemes/HOA's, and ensuring smooth day-to-day operations.The successful candidate will have a proven track record of managing staff,...

  • Portfolio Manager

    2 months ago

    East London, Eastern Cape, South Africa Work Africa Full time

    Job Title: Property Portfolio OfficerCompany: Work AfricaAs a Property Portfolio Officer at Work Africa, you will be responsible for managing our third-party Body Corporate/HOA portfolio, driving revenue growth, and maintaining strong relationships with existing properties.Key Responsibilities:Ensure efficient and effective administration and management of...

  • Property Portfolio Manager

    4 weeks ago

    East London, Eastern Cape, South Africa Work Africa Full time

    Job OverviewWe are seeking a highly skilled Property Portfolio Officer to join our team in East London.About the RoleThe successful candidate will be responsible for managing third-party Body Corporate/HOA portfolio, achieving revenue targets, and maintaining current relationships with third-party Body Corporate/HOA properties.ResponsibilitiesPortfolio...

  • Portfolio Management Supervisor

    1 month ago

    East London, Eastern Cape, South Africa Prudent HR Solutions Full time

    About the RoleWe are seeking an experienced Portfolio Management Supervisor to join our team at Prudent HR Solutions. As a key member of our property administration department, you will be responsible for overseeing and streamlining billing processes, ensuring timely and accurate delivery of invoices to customers, and maintaining quality assurance for all...

  • Portfolio Manager

    1 month ago

    East London, Eastern Cape, South Africa Abantu Staffing Solutions Full time

    About Abantu Staffing SolutionsAbantu Staffing Solutions is a leading staffing agency providing top talent to the property sector. We are committed to delivering exceptional candidates that meet the highest standards of quality and expertise.Job Title: Portfolio OfficerSalary: R 550,000 per annum, depending on experience and qualificationsWe are seeking an...

  • Residential Property Portfolio Manager

    6 days ago

    East London, Eastern Cape, South Africa Global Recruitment Full time

    Job Title: Residential Property Portfolio ManagerWe are seeking a highly skilled and experienced Residential Property Portfolio Manager to join our team at Global Recruitment.Key Responsibilities:Oversee the effective administration and management of residential sectional title schemes and homeowners' associations (HOAs) in accordance with the Sectional...

  • Portfolio Manager

    4 days ago

    East London, Eastern Cape, South Africa Abantu Staffing Solutions Full time

    Job DescriptionWe are seeking an experienced Portfolio Manager to oversee the administration and management of Sectional Title Schemes / HOA's and complex management.Key Responsibilities:New Business: Develop marketing strategies to ensure growth targets are met, prepare and submit proposals for new properties under management.Relationship and Property...

  • Portfolio Manager

    3 weeks ago

    East London, Eastern Cape, South Africa E2E Staffing (PTY) LTD Full time

    About the RoleWe are seeking a highly skilled and experienced Portfolio Manager to join our team at E2E Staffing (PTY) LTD. As a key member of our operations team, you will be responsible for managing multiple portfolios, overseeing daily tasks and work instructions, and ensuring that all activities are executed in accordance with relevant procedures.

  • Insurance Portfolio Manager

    4 weeks ago

    East London, Eastern Cape, South Africa E2E Staffing (PTY) LTD Full time

    We are seeking an experienced Insurance Portfolio Manager to join our team at E2E Staffing (PTY) LTD. As a key member of our team, you will be responsible for managing a portfolio of insurance clients, providing exceptional customer service, and growing our business through strategic sales initiatives.Job Description:Company OverviewE2E Staffing (PTY) LTD is...

  • Portfolio Manager for Sectional Title Schemes

    2 months ago

    East London, Eastern Cape, South Africa Profile Personnel Full time

    Job Title: Portfolio Manager for Sectional Title SchemesAbout the Job: We are seeking a highly skilled Portfolio Manager to oversee the administration and management of Sectional Title Schemes for our reputable company based in Eastern Cape.Key Responsibilities:Ensure the efficient administration and management of owner and Trustees relationships.Review...

  • Sectional Title Portfolio Officer

    2 months ago

    East London, Eastern Cape, South Africa Profile Personnel Full time

    Job Title: Senior Portfolio Administrator for Sectional TitlesProfile Personnel is seeking a skilled Senior Portfolio Administrator for Sectional Titles to oversee the efficient and effective administration and management of owner and Trustees relationships in our Sectional Title Portfolios.Key Responsibilities:Ensure the efficient and effective...

  • Portfolio Management Specialist

    2 months ago

    East London, Eastern Cape, South Africa Global Recruitment Full time

    At Global Recruitment, we are seeking a highly skilled Portfolio Management Specialist to join our team and focus on the growth of third-party BC/HOA portfolio, achieving revenue targets, and maintaining current relationships with third-party BC/HOA properties.Key Responsibilities:Develop and implement effective portfolio management strategies to drive...

  • Portfolio Officer

    2 months ago

    East London, Eastern Cape, South Africa Abantu Staffing Solutions Full time

    Job Title: Portfolio OfficerDescription:We are seeking a skilled Portfolio Officer to join our team at Abantu Staffing Solutions. The successful candidate will be responsible for managing Sectional Title Schemes and HOAs, ensuring efficient and effective administration and management of owner and Trustees relationships.Key Responsibilities:Operational...

  • Portfolio Manager

    4 weeks ago

    East London, Eastern Cape, South Africa Profile Personnel Full time

    Are you a seasoned professional with expertise in managing complex Sectional Title Schemes and HOAs? We are seeking a highly skilled Portfolio Manager to join our team at Profile Personnel in East London, Eastern Cape.Job SummaryThe successful candidate will be responsible for overseeing the efficient administration and management of owner and Trustees...

  • Sectional Title Portfolio Manager

    2 months ago

    East London, Eastern Cape, South Africa Profile Personnel Full time

    Job Title: Sectional Title Portfolio ManagerJob Summary: We are seeking an experienced Sectional Title Portfolio Manager to join our team at Profile Personnel. The successful candidate will be responsible for overseeing the efficient and effective administration and management of owner and Trustees relationships, ensuring the smooth operation of Sectional...

  • Portfolio Manager for Sectional Title Schemes

    1 month ago

    East London, Eastern Cape, South Africa Profile Personnel Full time

    At Profile Personnel, we are seeking an experienced Portfolio Manager to join our team in East London, Eastern Cape.The ideal candidate will have three years of experience in managing Sectional Title Schemes and HOAs, with a strong background in complex management. A diploma or degree in Management is required, and a Paddocks UCT Sectional Title/HOA...