Senior Executive Administrator

1 month ago

Sandton, South Africa Capital Recruit Full time
About the Role

Capital Recruit is seeking a highly skilled Senior Executive Administrator to provide comprehensive support to our executive team. This role requires exceptional organizational and communication skills, as well as the ability to work efficiently in a fast-paced environment.

Key Responsibilities
  • Calendar Management: Schedule and manage appointments, meetings, and conference calls for the executive team.
  • Coordinate travel arrangements, including flights, accommodations, and transportation.
  • Communication: Screen and manage incoming emails, phone calls, and correspondence.
  • Draft and edit emails, reports, memos, and other documents on behalf of the executive team.
  • Maintain clear and organized records of all communications.
  • Meeting Coordination: Prepare meeting agendas, materials, and presentations as required.
  • Attend and record minutes during executive meetings, ensuring timely distribution.
  • Coordinate logistics for meetings, including room bookings and catering.
  • Information Management: Manage and maintain confidential files and documents, ensuring accessibility and security.
  • Conduct research and gather information as needed for projects and reports.
  • Maintain contact databases and update relevant information regularly.
  • Travel and Expense Management: Process and reconcile travel and expense reports for the executive team.
  • Monitor and track expenses to ensure they align with budget.
  • Administrative Support: Handle general administrative tasks such as photocopying, filing, and data entry.
  • Assist with special projects and initiatives as requested by the executive team.
Requirements
  • Bachelor's degree preferred.
  • Proven experience as an executive assistant or in a similar role.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent communication and interpersonal skills.
  • Strong organizational and time-management abilities.
  • Discretion and the ability to handle sensitive information with professionalism.
  • Attention to detail and a proactive approach to problem-solving.
  • Adaptability and the ability to work effectively in a fast-paced environment.
Salary and Benefits

The estimated annual salary for this role is $65,000-$85,000, depending on experience. Capital Recruit offers a comprehensive benefits package, including health insurance, retirement plan, and paid time off.

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