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Office Operations Specialist

1 week ago

Kempton Park, Gauteng, South Africa Jasper Consultants Full time

Jasper Consultants is seeking a highly skilled and detail-oriented Personal Assistant to join our team. As a key member of our operations team, you will play a critical role in ensuring the smooth day-to-day functioning of our organization.

Responsibilities
  • You will be responsible for providing exceptional support to our manager, including screening phone calls, managing correspondence, and maintaining a professional demeanor.
  • Handling requests and queries efficiently, ensuring timely responses and resolutions is also a critical aspect of this role.
  • Coordinating diaries, scheduling meetings, and appointments while prioritizing tasks and managing time effectively requires strong organizational and time management skills.
  • Completing reports, spreadsheets, and other administrative tasks with accuracy and attention to detail is essential for success in this position.
  • Supporting the manager with personal matters as required, demonstrating discretion and confidentiality is also a key responsibility.
  • Recruiting staff for the manager's department as needed, utilizing effective communication and interpersonal skills is also a critical aspect of this role.
  • Assisting with purchasing orders (POs) and ensuring smooth transaction processing is also a key responsibility.
Requirements and Skills
  • Proven experience as a Personal Assistant is beneficial but not essential for this role.
  • Familiarity with office management systems and procedures is essential for success in this position.
  • Proficiency in MS Office and strong English language skills are required for effective communication and documentation.
  • Exceptional organizational, time management, and multitasking abilities are necessary for success in this role.
  • Excellent verbal and written communication skills are crucial for effective collaboration and stakeholder engagement.
  • Discretion and confidentiality are vital in maintaining a secure and trustworthy working environment.
  • A valid code 8 license and access to a vehicle may be required for business travel.
Benefits and Work Environment
  • This is a full-time position, Monday to Friday, from 08:00 to 17:00, offering a stable and secure work environment.