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Health and Safety Coordinator

4 weeks ago

Midrand, Gauteng, South Africa AFMS Group Full time
Job Summary

We are seeking a highly organized and detail-oriented Health and Safety Administrative Assistant to join our team at AFMS Group. The successful candidate will provide administrative support to the Health and Safety division, ensuring the smooth operation of our OHSA Management programme across all sites.

Key Responsibilities
  • Coordinate and implement OHSA systems and programmes, maintaining an efficient database of corrective actions, OHSA statistics, audits, and inspections.
  • Support the Health and Safety division in gathering OHS information from all sites, compiling reports for Safety Officers and Safety Managers, and conducting document management controls.
  • Supervise the Health and Safety Reporting System, including data entry, analysis, interpretation, and reporting.
  • Circulate OHSA reports to relevant departments within agreed-upon timelines and compile OHSA statistics and coordinate OHSA Training.
  • Arrange OHSA meetings, activities, compile, and presentations, as well as general office administration, including stationery, recording minutes, loading requisitions, diary management, and filing and record-keeping.
  • Liaise with internal and external parties regarding SHE issues.
  • Control and maintain stock, ordering office equipment, stationery, and office supplies, and liaising with vendors.
  • Assist in relieving Safety Officers when on leave at site level, assist with reception duties, and additional administrative duties as directed by the Safety Manager.
Requirements
  • Grade 12 qualification.
  • Administration diploma advantageous.
  • ISO processes advantageous.
  • Minimum 3 years of working experience in a Health and Safety administrative environment.
  • Knowledge of OHSA statistics, compilation, analysis, and reporting.
  • Computer literacy in all MS Office packages.
Desirable Skills and Experience
  • Strong administrative skills.
  • People and communication skills (written and oral).
  • Able to work under pressure.
  • Able to keep track of and complete multiple tasks.
  • Fast learner and quick thinker.
  • Problem-solving skills.
  • Ability to assess client needs telephonically and direct them to the relevant person.
  • Ability to write own correspondence via email and/or letters.
  • Good mathematical skills.
  • Good organizing skills.
  • High energy levels, good interpersonal skills, and a natural disposition towards customer focus.