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Internal Sales and Admin Coordinator

2 months ago

Johannesburg, Gauteng, South Africa Network Contracting Full time
Job Title: Internal Sales and Admin Coordinator

We are seeking a highly skilled and experienced Internal Sales and Admin Coordinator to join our team at Network Contracting Solutions. As a key member of our operations team, you will play a critical role in ensuring the smooth and efficient coordination of internal sales activities while managing crucial administrative tasks vital to our Business Units Operations.

Key Responsibilities:
  • Understanding Requirements and Requesting Quotes: Analyze and understand client requirements upon receiving a quote or tender request, contact appropriate suppliers, and clearly communicate specific requirements to ensure accurate and comprehensive pricing.
  • Ensuring Accuracy and Quality of Quotes: Validate Bill of Materials (BOM) against client requirements, prepare error-free quotes with 100% accuracy and correctness, and submit quotes for approval at least 24 hours in advance.
  • Negotiation and Purchase Order Processing: Negotiate for better pricing with suppliers upon receiving quote approval or purchase order, place purchase orders with suppliers within 24-48 hours, and ensure prompt fulfilment of client requirements.
  • Coordinating Stock Deliveries and Ensuring Client Satisfaction: Obtain estimated time of arrival (ETA) for hardware/stock from suppliers, facilitate timely deliveries, and maintain continuous communication with clients to address any concerns and ensure satisfaction throughout the sales process.
  • Supplier Relationship Management: Conduct regular meetings with suppliers to provide feedback on performance and discuss areas for improvement, evaluate supplier performance based on criteria such as pricing, quality, and reliability, and contribute to supplier selection processes.
Requirements:
  • National Senior Certificate (Grade 12)
  • Four Year Degree or Diploma (In ICT)
Desired Qualifications:
  • At least 5+ years relevant enterprise ICT infrastructure (Storage, Backup, HCI, Servers, Cabling, Switching, etc)
  • At least 5+ years in Sales
  • At least 5+ years in Vendor / Supplier Collaboration
  • At least 5+ years in responding to tenders
  • Minimum of 3 years of experience in administrative roles within a corporate environment.
  • Proven track record of managing administrative functions such as document preparation, data management, and coordination of logistics.
  • Experience in handling administrative tasks in a fast-paced setting, ensuring timely completion without compromising quality.
Competencies:
  • Proficiency in Microsoft Excel, with a demonstrated ability to utilize advanced functions and features effectively.
  • Strong organizational skills with meticulous attention to detail.
  • Excellent communication and interpersonal abilities for effective collaboration within cross-functional teams.
  • Proven capability to manage multiple tasks and prioritize effectively in a fast-paced environment.
  • Demonstrated problem-solving skills and the ability to adapt to evolving business needs.
  • Commitment to maintaining confidentiality and handling sensitive information with discretion.
  • Negotiation and influencing skills
  • Commitment to service and quality standards as well as Client Satisfaction
  • Must be well-organised and have excellent time-management skills.
  • Ability to analyse information quickly with good problem-solving skills.
  • Strong sales background