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Office Administrator Career Opportunity

1 week ago

Newcastle, KwaZulu-Natal, South Africa Legal Aid South Africa Full time
Job Requirements:

As an Administrative Manager, you will be responsible for managing office processes, including finance, human resources, communications, and legal administration.

You will also manage administrative functions from a compliance and operational effectiveness approach.

Key Outputs:

  1. Manage the office processes in respect of finance, human resources, communications, and legal administration within a matrix environment.
  2. Manage administrative functions from a compliance and operational effectiveness approach.
  3. Management of Manual and Standard Operating Procedures (SOPs) for the office and advise on application.
  4. Ensure implementation of new/revised Policies and Procedures and monitor adherence thereof.
  5. Together with the management team, identify risks facing the office and ensure effective mitigation against such risks.
  6. Management oversight of BI reports to accurately reflect the status of strategy implementation.
  7. Management and monitoring of local office contracts to ensure compliance and value for money.
  8. Management and monitoring of the correct use of petty cash.
  9. Management of infrastructure and fixed assets.
  10. Manage procurement and payments (sourcing quotes from suppliers, processing of invoices, orders, etc.).
  11. Management of over and under expenditure to ensure budgetary control.
  12. Efficient vehicle and fleet management.

Competencies Required:

  • Grade 12 plus 3 years' relevant tertiary qualification.
  • A valid driver's licence.
  • 5 years' administrative experience.
  • 2 years' relevant management experience.
  • Understanding and application of basic computer software packages.
  • Ability to develop and implement operational plans.
  • Leadership and problem-solving skills.
  • Resource and risk management.
  • Business writing skills.
  • Ability to compile reports and statistics.