Payroll Operations Specialist

1 month ago

Stellenbosch, Western Cape, South Africa Red Ember Recruitment (PTY) Ltd Full time
Job Overview

Red Ember Recruitment (PTY) Ltd is seeking a highly skilled Payroll Operations Specialist to join their team in Stellenbosch. As a key member of the payroll team, you will be responsible for ensuring the accurate and timely processing of payroll for all employees across the group.

About the Role

This role involves managing employee data, ensuring compliance with all relevant laws, regulations, and company policies through accurate and timely end-to-end payroll processing. The successful candidate will act as a key point of contact for payroll, benefits, audit, and statutory-related inquiries, resolving issues promptly and efficiently.

Responsibilities
  • Maintain and update employee records, including new appointments, transfers, terminations, promotions, hierarchy information, role information, employee information, and payroll data.
  • Quality assure employee files to ensure all required information is filed and captured accurately prior to executing any payroll transactions.
  • Capture all payroll inputs for earnings, deductions, company contributions, and fringe benefits accurately, adhering to instruction documents and company policies.
  • Achieve timely and accurate processing of payroll end-to-end, uploading banking files for processing and filing of all statutory returns.
  • Process, pay, reconcile, and report benefits on payroll and third-party systems.
  • Evaluate payroll and benefits processing against company policies and regulatory requirements, including tax filing and reporting.
  • Release monthly payslips in a timely manner.
  • Prepare and distribute reports to relevant stakeholders.
  • Reconcile payroll to accounts, budgets, third-party systems, and resolve discrepancies.
  • Stay up-to-date with legislation changes impacting payroll processing.
  • Assist with internal and external audits.
  • Prepare reports in preparation for annual remuneration and bonus cycles.
  • Process remuneration changes and bonus payments.
  • Ensure all relevant statutory and legally required documents are issued on termination to the employee.
  • Calculate extraordinary items such as severance packages, separation agreements, and apply related tax directives.
  • Identify discrepancies in people and payroll information and calculations, investigate, report, and resolve issues promptly and accurately.
  • Evaluate payroll transactions against company compensation policy, incentive guide, and salary and benefits guide.
  • Resolve reconciliation and variance reports.
  • Maintain company organograms through data accuracy.
  • Maintain confidentiality and data security for all people and payroll-related information.
Requirements
  • Diploma or degree in a relevant field.
  • Minimum 3 years of experience as a payroll specialist.
  • Experience in processing payroll in multiple African countries.
  • In-depth understanding of country-specific legislation impacting payroll and benefits processing.
  • Minimum 2 years of experience using SAGE 300 software.

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