Lease and Business Operations Coordinator

2 weeks ago


Pretoria, Gauteng, South Africa Talent Evolution Full time
Job Title: Lease and New Business Administrator

We are seeking a highly organized and detail-oriented Lease and New Business Administrator to join our team at Talent Evolution. As a key member of our New Business team, you will provide administrative support to our leasing and new business operations.

Key Responsibilities:Lease Administration:
  • Prepare, maintain, update, and review lease agreements and related documentation to ensure compliance with company policies and legal requirements.
  • Assist prospective tenants with their application process and ensure all lease documents are accurate.
  • Maintain an up-to-date database of all lease agreements and tenant information.
  • Track key lease dates, such as renewals, expirations, and rent escalations, and notify relevant team members as needed.
  • Coordinate with tenants for lease-related communications, ensuring queries are resolved efficiently.
Document Management:
  • Draft and finalize lease-related documents, amendments, proposals, and agreements.
  • Liaise with attorneys to send instructions for new agreements, review drafts from attorneys, and prepare for final checks by asset managers.
  • Ensure that all lease-related documents are correctly filed, both electronically and in hard copy, and are accessible when needed.
Reporting and Record Keeping:
  • Compile and maintain detailed records of leasing activities.
  • Assist in the completion of monthly management reports.
  • Engage in regular administrative and business unit meetings to align with client goals.
Market Research and Marketing Support:
  • Support asset managers by gathering market data and staying informed about market trends.
  • Prepare and distribute marketing materials such as brochures, maps, and flyers.
  • Liaise with the marketing department to coordinate marketing deliverables and assist with the creation of marketing materials as required.
New Business Development Support:
  • Assist in sourcing new tenants and facilitate communications for the new business team.
  • Support the team with potential new business leads and ensure all necessary documents are compiled and prepared for new business opportunities.
  • Assist in preparing and completing tender documents, proposals, and presentations for prospective clients or partners.
  • Maintain and update various new business-related lists and liaise between departments to coordinate documentation.

Qualifications and Experience:

Education: High school diploma or equivalent is required. A diploma in office administration, property management, or a related field is preferred.

Experience: Minimum 5 years experience in a leasing or property management administrative role.

Technology Proficiency: Proficient in Microsoft Office 365 (Word, Excel, SharePoint) for managing documents and maintaining electronic records.

Please note that if you do not receive a response within 10 working days, we consider your application unsuccessful.



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