Lease Administrator

2 weeks ago

Pretoria, Gauteng, South Africa Luminary Talent Sourcing Full time

Job Overview:

The Lease Administrator will provide administrative support to the New Business team, focusing on both general office tasks and specialized lease administration. The ideal candidate will be detail-oriented and capable of managing a variety of responsibilities, from coordinating meetings and preparing lease agreements to assist with new business opportunities and handling tenant communications.

Key Responsibilities:

  • General Administration:
    • Provide administrative support to the New Business team, including managing schedules, coordinating meetings, and preparing documents.
    • Handle correspondence, draft emails, and manage communication with internal and external stakeholders.
    • Maintain organized filing systems for documents, both physical and electronic, using tools such as Microsoft 365.
    • Assist in preparing reports, presentations, and other business documents as required.
  • Lease Administration:
    • Accurately prepare, maintain, update, and review lease agreements and related documentation, ensuring compliance with company policies and legal requirements.
    • Assist prospective tenants with their application process and ensure all lease documents are accurate.
    • Maintain an up-to-date database of all lease agreements and tenant information.
    • Track key lease dates, such as renewals, expirations, and rent escalations, and notify relevant team members as needed.
    • Coordinate with tenants for lease-related communications, ensuring queries are resolved efficiently.
  • Document Management:
    • Draft and finalize lease-related documents, amendments, proposals, and agreements.
    • Liaise with attorneys to send instructions for new agreements, review drafts from attorneys, and prepare for final checks by asset managers.
    • Ensure that all lease-related documents are correctly filed, both electronically and in hard copy, and are accessible when needed.
  • Reporting and Record Keeping:
    • Compile and maintain detailed records of leasing activities.
    • Assist in the completion of monthly management reports.
    • Engage in regular administrative and business unit meetings to align with client goals.
  • Market Research and Marketing Support:
    • Support asset managers by gathering market data and staying informed about market trends.
    • Prepare and distribute marketing materials such as brochures, maps, and flyers.
    • Liaise with the marketing department to coordinate marketing deliverables and assist with the creation of marketing materials as required.
  • New Business Development Support:
    • Assist in sourcing new tenants and facilitate communications for the new business team.
    • Support the team with potential new business leads and ensure all necessary documents are compiled and prepared for new business opportunities.
    • Assist in preparing and completing tender documents, proposals, and presentations for prospective clients or partners.
    • Maintain and update various new business-related lists and liaise between departments to coordinate documentation.
  • Core Values Alignment:
    • Uphold and promote Luminary Talent Sourcing's core values of Integrity, Excellence, and Growth in all professional activities.

KINDLY NOTE THAT THE RECRUITMENT AND SELECTION PROCESS WILL INVOLVE PSYCHOMETRIC ASSESSMENTS.

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