Executive Assistant

3 weeks ago

Pretoria, South Africa Medipost Pharmacy Full time

**PRINCIPAL DUTIES AND RESPONSIBILITIES**:
Administrative of Information Data Management and Filing
- Liaise with the relevant stakeholders to ensure that documentation in the department is up to date, i.e., organograms, policies, SOPs, job descriptions, contracts, etc.
- Follow up on action items regarding performance improvements in line with strategic and

operational objectives.
- Ensure accurate filing system and effective data/information management system.
- Ensure that classified and confidential documents are kept safe.

**Travel Management**
- Manage all elements of the executives’ trip and ensure overall success and achievement of

trip objectives (i.e. itinerary, meeting agendas, and attendees).
- Responsible for ensuring all travel arrangements are made in a way that is cost-effective and efficient for business use.
- Oversee and ensure all travel requisitions and plans for the organisation have no errors.
- Manage negotiations with travel agencies as required.
- Reconcile departmental monthly travel expenses through the payroll or finance department.

**Diary Management**
- As a gate-keeper of the executives’ time - ensure that the executives remain sufficiently

accessible while keeping them on track with their daily objectives through effective diary

management.
- Arrange appointments and meetings as appropriate and ensuring that they are adequately briefed and have all relevant stakeholders in it.
- Meet and greet visitors on arrival and escort them to the relevant meeting venue.
- Ensure coordination of calendars for all meetings, including boardroom bookings and catering arrangements.

**Events Management**
- Planning and coordination of events.
- Research and booking of venues.
- Negotiations with the service providers.
- Logistics and catering management.

**Project Coordination**
- Conduct research on required information, compile data and prepare documents for

consideration and presentation as required.
- Coordinate projects and follow through with the relevant stakeholders to ensure completion.

**Coordination of Meetings**
- Coordinate and prepare meeting packs for all relevant meetings as required by executives,

including the compilation of presentations where required.
- Transcribe minutes and distribute them to relevant stakeholders.
- Follow up on action items to ensure that deadlines are met.

**Report Writing**
- Compile the relevant monthly/quarterly/annual reports as required and distribute them to

relevant stakeholders.
- Engage with the relevant internal stakeholders to ensure that accurate information is collated for reporting purposes.

**Adhoc**
- Perform any ad hoc duties that may be required by the department or business as and when required.

Uphold company core values
- Integrate company core values in day-to-day activities to embrace business culture.

Specific Requirements/Other important information
- Management of the Group COO’s calendar, and other executives as required, by scheduling meetings, appointments, and events

executives
- Plan the executives travel arrangements, including flight bookings, accommodation,

transportation, and creating itineraries for business trips
- Create and edit documents, reports, and presentations to support the executives in their work
- Act as the initial point of contact for the executives and respond to internal and external

stakeholders promptly and professionally.
- Organize key documents, ensure secure filing and record-keeping, report expenses, and

manage office supplies efficiently.

**MINIMUM REQUIREMENTS**:
**QUALIFICATIONS**:
Required Experience
- Minimum of 3 years executive assistant or general office administration experience at a senior

or executive management level.
- Microsoft Office experience.
- Multiple calendar management.

**Qualifications**:

- Grade 12 National Certificate or Diploma in Administration or Office Management/ Equivalent

Secretarial Qualification.

Transportation
- Driver’s licence and own vehicle.

Training Required
- Company Policies and Standard Operating Procedures.

**Competencies**

Technical Skills
- Proficient with using various operating systems such as Microsoft Windows and

troubleshooting technical issues.
- Skilled in managing multiple tasks through efficient time management and prioritization.
- Familiar with Microsoft Office and Google Suite to create and edit documents, spreadsheets,

and presentations.
- Quick at typing notes, transcribing meeting minutes, and responding to urgent

correspondence.

Soft Skills and Traits
- Excellent written and verbal communication skills to convey information professionally,

promptly, and accurately.
- Knowledge of the structure and content of the English language including the meaning and

spelling of words, rules of composition, and grammar.
- Strong attention to detail and quick at spotting errors in documents, data and

correspondence.
- Efficient with managing time, prioritizing tasks, and streamlining workflows to mee

  • Executive Assistant

    2 weeks ago

    Pretoria, Gauteng, South Africa Cre8Work Full time

    Job briefWe are looking for an Executive Assistant to perform a variety of administrative tasks and support our company's Directors.Executive Assistant's responsibilities include managing calendars, making travel arrangements,. To be successful in this role, you should be well-organized, have great time management skills and be able to act without...

  • Executive Assistant

    2 weeks ago

    Pretoria, Gauteng, South Africa Cre8Work Full time

    Job brief We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company's Directors.Executive Assistant's responsibilities include managing calendars, making travel arrangements,. To be successful in this role, you should be well-organized, have great time management skills and be able to act without...

  • Executive Assistant

    2 weeks ago

    Pretoria, Gauteng, South Africa Wasteplan Full time

    Job SummaryTo provide an efficient and responsive administrative, organisational and logístical support function to the Executives, helping them to manage and prioritize their time. To ensure full administrative support, scheduling of diaries, minute taking, document construction and review and ensure that general Executive support is provided in all...

  • Executive Assistant

    2 months ago

    Pretoria, South Africa Hire Resolve Full time

    Hire Resolve's client is currently seeking a skilled and experienced Executive Assistant to join their team. As an Executive Assistant, you will provide high-level administrative support to the executives of the company, ensuring smooth and efficient operations.Responsibilities: Manage and maintain executives' schedules, appointments, and travel...

  • Executive Assistant

    2 weeks ago

    Pretoria, Gauteng, South Africa Zutari Full time

    Share this job as a link in your status update to LinkedIn. Requisition # ADM-L5.1 Job title Executive Assistant Category Administration and Support Contract type Permanent (Employee) Full Time Description Zutari: Co-creating an engineered impact. We co-create engineering solutions that have a positive impact and improve people's lives. Zutari...

  • Executive Assistant

    2 weeks ago

    Pretoria, Gauteng, South Africa SABS Full time

    Job Advert Summary:About SABSThe South African Bureau of Standards (SABS) is mandated to develop, promote and maintain South African National Standards (SANS); promote quality in connection with commodities, products and services; and render conformity assessment services and assist in matters connected therewith. Working for the SABS opens the mind to the...

  • Executive Assistant

    2 weeks ago

    Pretoria, South Africa Perfect Placement Recruitment Full time

    If you have a financial background and thrive in a fast-paced environment, this opportunity is perfect for you. Take charge of administrative tasks across 30 business ventures, and work independently to support the CEO's success. Job Title: Executive assistant **Salary**: R20 000 CTC Area: Pretoria, Nieuw Muckleneuk Type off position: Permanent, on-site...

  • Executive Assistant to The CEO

    2 months ago

    Pretoria, South Africa Fempower Personnel Full time

    Our client is on the lookout for a dynamic Executive Assistant to join their team in Rosslyn, Pretoria. If you thrive in a fast-paced environment and have a track record of providing top-notch administrative and executive support, we want to hear from you! **Main Purpose of the Job**: As the Executive Assistant, you will be the right hand to the CEO,...

  • Executive Assistant to The CEO

    1 day ago

    Pretoria, South Africa Fempower Personnel Full time

    Our client is on the lookout for a dynamic Executive Assistant to join their team in Rosslyn, Pretoria. If you thrive in a fast-paced environment and have a track record of providing top-notch administrative and executive support, we want to hear from you! **Main Purpose of the Job**: As the Executive Assistant, you will be the right hand to the CEO,...

  • Executive Assistant to The CEO

    2 weeks ago

    Pretoria, Gauteng, South Africa Fempower Personnel Full time

    Our client is on the lookout for a dynamic Executive Assistant to join their team in Rosslyn, Pretoria. If you thrive in a fast-paced environment and have a track record of providing top-notch administrative and executive support, we want to hear from youMain Purpose of the Job: As the Executive Assistant, you will be the right hand to the CEO, offering...

  • Executive Personal Assistant

    3 weeks ago

    Pretoria, South Africa Trading Places Manufacturing Recruitment Full time

    **Responsibilities**: - Serve as the primary point of contact for executives, managers, and external partners, maintaining effective communication channels. - Manage the timely and accurate flow of information between various stakeholders. - Efficiently manage and organize executives' calendars, including scheduling appointments and coordinating meetings. -...

  • Personal Assistant

    2 months ago

    Pretoria, South Africa Kencorp Executive Search Full time

    **Responsibilities**: - Keeping track of the staff diaries, scheduling meetings, filling in relevant tracking documents - Acting as a first point of contact: dealing with correspondence and phone calls - Managing diaries and organizing meetings and appointments, often controlling access to the manager/executive Booking and arranging travel, transport and...

  • Executive Personal Assistant

    2 weeks ago

    Pretoria, Gauteng, South Africa Trading Places Manufacturing Recruitment Full time

    Responsibilities: Serve as the primary point of contact for executives, managers, and external partners, maintaining effective communication channels. Manage the timely and accurate flow of information between various stakeholders. Efficiently manage and organize executives' calendars, including scheduling appointments and coordinating meetings. Coordinate...

  • Executive Assistant to CEO

    7 days ago

    Pretoria, South Africa Mshindi Consulting Full time

    Executive Assistant to CFO ROLE OVERVIEW: To provide professional secretarial and office support/administration services including diary management to the office of Chief Executive Officer (CEO) / Chief Financial Officer (CFO) / Managing Director (MD). Facilitate operational efficiency and assist the CEO / CFO / MD to achieve strategic objectives. To manage...

  • Junior Executive Assistant

    2 weeks ago

    Pretoria, Gauteng, South Africa Intercare Group South Africa Full time

    ABOUTIntercare is a dynamic healthcare company focusing on offering value-based healthcare to patients. As ambassadors of the Intercare brand, everything we do is guided by our purpose to make people feel better. Our shared values of People-centred, Integrity, Inclusivity, Excellence and Innovation define what we believe and who we are.CRITICAL OUTPUTS...

  • Executive Assistant

    2 weeks ago

    Pretoria, Gauteng, South Africa Medipost Pharmacy Full time

    PRINCIPAL DUTIES AND RESPONSIBILITIES:Administrative of Information Data Management and Filing Liaise with the relevant stakeholders to ensure that documentation in the department is up to date, i.e., organograms, policies, SOPs, job descriptions, contracts, etc. Follow up on action items regarding performance improvements in line with strategic...

  • Executive Assistant

    1 week ago

    Pretoria, South Africa SABS Full time

    **Job Advert Summary**: **About SABS** The South African Bureau of Standards (SABS) is mandated to develop, promote and maintain South African National Standards (SANS); promote quality in connection with commodities, products and services; and render conformity assessment services and assist in matters connected therewith. Working for the SABS opens the...

  • Executive Personal Assistant

    2 weeks ago

    Pretoria, Gauteng, South Africa Sanlam Limited Full time

    Press Tab to Move to Skip to Content Link Select how often (in days) to receive an alert: Create Alert An exciting position has become available for a personal assistant to the Executive Head: Casualty, A&H and Travel. The successful incumbent will be based at the Wanderers Office Park. What will make you successful in this role?The incumbent will play a...

  • Executive Personal Assistant

    2 weeks ago

    Pretoria, Gauteng, South Africa South African Reserve Bank Full time

    Job title: Executive Personal AssistantLocation: Head Office PretoriaOrganization: Office of the Deputy GovernorExecutive Management DepartmentBrief descriptionThe purpose of this position is to provide administrative support and assistance to the Deputy Governor within the Executive Management Department.Detailed description Manage and maintain the Deputy...

  • Executive Assistant: Coo

    7 days ago

    Pretoria, South Africa SABS Full time

    **Job Advert Summary**: **About SABS** The South African Bureau of Standards (SABS) is mandated to develop, promote and maintain South African National Standards (SANS); promote quality in connection with commodities, products and services; and render conformity assessment services and assist in matters connected therewith. Working for the SABS opens the...