Administrator
5 months ago
**Administrator Job Description**
**Reporting Relationships**
The Administrator will report to the Responsible Individual and Director and will liaise with managers and staff.
**Duties and Responsibilities**:
To provide generalist HR and Business Admin support to Alpine4care Services, supporting all areas flexibly as required. Areas of support to include:
**Clearances**
Ensure all pre-employment checks are completed prior to commencement of employment in accordance with the Alpine4careSafer Recruitment Policy with regard to references, police checks, Right to work, Qualifications, Medical checks and overseas police checks, etc.
To check all pre-employment documentation associated with the UK Disclosure and Barring Service (DBS) and raise any concerns with appropriate senior management.
To ensure all Right to Work compliance checks have been completed prior to commencement of employment.
Liaise with Responsible Individual / Director / HR Business Partners to ensure any anomalies in the pre-employment check process are highlighted and managed appropriately.
Liaise with recruitment agencies to ensure they comply with the above checks for all temporary workers.
**Payroll**
Contribute to identifying payroll and Staff Notification Form (SNF) errors and implementing corrective action where required to ensure the appropriate authorisation has been obtained, employee payments are processed accurately and database integrity is maintained.
To complete payroll data inputting on a monthly basis, ensuring documents are correctly authorised and processed and that any queries are raised.
To liaise with and inform senior managers as necessary about changes to payroll and ensure accurate records are updated on electronic systems
Advising employees and managers on pay issues in conjunction with the payroll department.
To check timesheet claims for accuracy and compliance with polices and regulations. Calculate any additionalpayments/allowances as appropriate. Ensure payroll instructions are processed within given deadlines.
To process the annual pay review ensuring information is accurately recorded on Rotacloud in a timely manner.
**Recruitment**
Liaise with the finance team to ensure that any recruitment requests have budgetary approval prior to commencing any recruitment activity
To provide support in drafting and formulating adverts. Ensuring the salary and terms offered are correct. Place adverts on the relevant job boards. Ensure authorisation has been obtained to go outside of standard processes.
To organise and support recruitment activity, co-coordinating recruitment campaigns supporting interviews and assessment centres.
To provide template documentation and advice to Homes Managers and Senior Managers in relation to their own recruitment campaigns.
To undertake the administrative duties associated with recruitment, including draft adverts, interview invite letters, references, and conditional offers through to post offer employment documentation and filing.
Liaise with recruitment agencies to ensure the smooth transition from agency worker to employee.
**HR Administration**
To work accurately and efficiently both as part of a team or unsupervised, prioritising own work and meeting deadlines for Payroll and Recruitment.
To monitor and manage HR Inbox and Jobs Inbox on daily basis, and to provide first line support to ensure staff queries are dealt with professionally, accurately and in a timely manner.
Assist with note taking and document preparation for Disciplinary, Grievance and other HR investigations, hearings and meetings.
Preparation of standard letters offers, leavers, flexi working, payroll queries
To support the administration of staff Flexible Working Requests. To liaise with staff and managers proactively and to ensure agreed working arrangement is set up correctly on rotacloud, and new salary & working details are communicated to staff effectively.
Preparation of employment contracts, changes to employment terms and conditions letters. Ensure they are accurate and issued in a timely manner.
Maintain accurate and up-to-date HR spreadsheets such as Payroll, recruitment, clearance checks, DBS renewals, etc.
To support the administration of Maternity and Paternity Leave requests. Including simple calculations, correspondence and system updates.
To assist in maintaining Single Central Records for all establishments and undertaking training to enable safer recruitment of staff. This includes compliance checks for agency staff across Alpine4care Services.
To support the implementation of policies and procedures governing terms and conditions, including calculating annual leaveentitlements, maternity, absence for staff etc., ensuring that consistency is maintained across the company.
**HR System**
Ensure accurate and timely inputting of data onto the HR system, including new starters, leavers, amenders, maternity, paternity, absence and annual leave, etc.
Supporting the produ
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