Project Co

2 weeks ago

Pretoria, South Africa The Aurum Institute Full time

2023/03/22

Reference Number

ProjectCoordinatorApril2023

Description

**YOU WILL BE RESPONSIBLE FOR**:

- **Project Co-ordination**
- Responsible for project co-ordination through:

- Monitoring team performance
- Supervision and supporting of project teams assigned to the project.
- Support the teams to reach their recruitment targets
- Ensure that the daily program activities are co-ordinated for COVID19 vaccinations, door to door campaigns or community engagement
- Ensuring proper completion, documentation and reporting of the project work
- Assist and support the teams in planning for the weekly activities
- Responsible for the quality control of the project deliverables
- Assist in the project tools’ development and data monitoring on EpiCollect
- Ensuring that the project targets are met within expected timelines
- Ensuring compliance of the project teams to the project SOPs and guidelines
- Ensuring that sufficient stock levels for the project supplies is maintained
- Assisting the teams to procure the necessary equipment and supplies and to maintain adequate storage for the program equipment and supplies
- Project management
- Tracking and monitoring all the activities within the program.
- Assist in designing tracking databases, collating and analysing tracking data.
- Reporting on the program deliverables.
- Produce reports/graphs showing key performance indicators within the project such as:

- Program preparation
- Program deliverables
- Quality reports tracking
- Identify potential problems and challenges within a project and suggesting corrective action
- Maintain contracts and communication with the sub-contracting companies
- You will be required to work flexi-time

**General Administrative**
- Maintain files for the program
- Compiling and submission of daily, weekly and monthly statistics
- Complete weekly status reports
- Adhere to data collection and recordkeeping
- Proper recordkeeping of stock received and distribution
- Preparing files for quality control
- Preparing the venues, equipment and other resources for training and meetings

**Liaise with External and Internal Customers**
- Liaise with all Internal Customers and External Customers and Suppliers when necessary towards the achievement of organizational and departmental goals.
- Conduct meetings with the program teams
- Coordinating communication within the program and liaising between head office and the program implementation sites
- Where applicable, address concerns with the relevant health services staff
- Engage the communities with the assistance of the teams and other stakeholders
- Promote Health Education in the community

**Human Capital Supervision**

Ensure supervision of program teams through:

- Direct supervision of program tasks
- Performance management of individual program team members
- Facilitate training of the program teams as required
- Identify and address staff issues between the program teams
- Comply with all safety policies, practices and procedures according to prescribed procedures and legislation
- Report all unsafe activities to Senior Management/ Human Resources
- Adhere and maintain decision making authority as allocated to the position
- Participate in proactive team efforts to achieve departmental and company goals
- Provide leadership to others through example and sharing of knowledge/skill
- Ensure proper usage and maintenance of the program vehicle/s

**Requirements**:
**YOU MUST HAVE**:
**Qualification / Professional Membership**
- Bachelor’s Degree / diploma in Nursing, Social Sciences, B.Pharm or Public health.
- Advantage: Diploma in Primary Health Care
- Experience in COVID-19 Vaccination Projects
- Certificate in project management is an advantage
- Certification in COVID19/EVDS is an advantage

**Work Experience**
- Minimum of 5 years’ experience as a professional nurse or equivalent experience
- At least 2 years’ experience working in community
- At least 2 years’ experience in management of health programs
- Experience in working in the TB and HIV programs will be an advantage

**Other requirements**
- Basic personal computer skills, including electronic mail, routine database activity, word processing, spreadsheet, graphics etc.
- Work Level- Skilled- Job Type- Contract- Salary- Market Related- Duration- 6 - 9 Months- EE Position- No- Location- Pretoria

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