Office Coordinator/recruiter

4 months ago

Cape Town, South Africa O'Brien Recruitment Full time

**Role Duties and Responsibilities**:
**Office supplies**
- Replenishment of office supplies and ordering of equipment when necessary:

- Milk, Sugar, tea, cleaning supplies, lunch for cleaner, toilet paper, ordering of coffee beans, stationary and anything ad hoc (hand towels/sanitizer)

**Visitors |**
- Meeting and greeting of visitors and couriers at the door
- Applies to interviews as well

**Cleaning and tidying**
- Supervising and organizing of the cleaners. Making sure meeting rooms are tidy and ready
- Managing cleaner to make sure the offices are clean and tidy
- Hand paper towels are filled in all bathrooms
- Hand paper towels are placed throughout the office
- Sanitizers are filled
- Toilet paper filled in all the bathrooms

**Team communication**
- Communicating and keeping the team up to date with current and new information/request or requirements****:

- For example load shedding schedule
- Any team related communication with regards to the office

**COVID policies and procedures**
- Coordinating and taking ownership of COVID activities and operations to ensure efficiency and compliance with company policies.
- Make sure everyone signs in everyday

**Office events**
- Coordination of any team activities in the office
- For example Gin Fridays - buy tonic, snacks and other beverages
- Birthdays - ad hoc buying of cake/cupcakes if it is someone’s Birthday in the office

**Office maintenance**
- Quotes, supplier management and quality control
- Sometimes it would be required to organize some office maintenance with Rank or an outside supplier, depending on the situation

**Office security**
- Ensuring that building is locked up and alarms set each evening
- In the case of load shedding or a power outage, some team members have keys for the front door and there are also keys distributed throughout the office
- Close and lock the windows before leaving everyday
- Make sure the back door leading to the stairs is locked

**HR assistance**
- Assist if needed
- Support with liaising with recruitment agencies
- Advertising vacancies
- Setting up interviews
- Onboarding paperwork / activities

**Role Experience and Qualifications**:

- Highly Organised
- Problem solving skills
- Experience in a fast-paced multi region environment
- Communication skills (Written & Verbal)
- Attention to detail and the ability to multitask
- 2 - 4 years recruitment experience

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