Accounts Payable and Finance Administrator

2 weeks ago

Cape Town, South Africa Sagen Advisory Full time

A well-recognised and international business in the maritime industry is looking to employ an experienced Accounts Payable and Finance Administrator to their offices in Cape Town.

The incumbent will be responsible for the creditors function, bank capturing and assists in other accounting and administrative functions, and reports to the Assistant Accountant.

**Duties and Responsibilities**:
Accounts Payable/ Creditors Function
- Capturing vendor invoices accurately and timeously.
- Ensuring that all foreign payments are SARB compliant.
- Resolving invoice queries with Supply Chain and vendors timeously.
- Preparing weekly and monthly vendor reconciliations within deadline.
- Resolving reconciling items on vendor reconciliations timeously.
- Streamlining invoice capture and vendor reconciliation processes.
- Full responsibility for managing the Accounts Payable age analysis.
- Preparation of the Accounts Payable balance sheet reconciliation.

Banking
- Preparation of daily and monthly bank reconciliations for all bank accounts.
- Preparation of monthly balance sheet reconciliations.

Financial and VAT audits
- Full responsibility for the monthly Auditor expats submission to HR.
- Full responsibility for the submission of documentation for all VAT audits.
- Administration of Vendor Cards on ERP system.

Month-end
- Ensuring invoices are captured or accrued for in the correct period.
- Managing vendor and Supply Chain queries to achieve month end deadlines.
- Performing robust completeness checks for receipting and invoice capturing.
- Preparation of month end journals.

Financial Internal controls and Standard Operating Procedures
- Adhering to internal controls and standard operating procedures.
- Assisting in the further development of internal controls and standard operating procedures.

Statutory audit
- Assisting with year-end audit queries as required.

Other
- Monthly petrol claim information provided to HR.
- Assisting with credit card transactions and administration as required.
- Assisting with banking administration, as required.
- Assisting any member of the finance team where required.
- Filing and archiving of documents.

**Qualifications and Experience**:

- Bookkeeping qualification or equivalent.
- Minimum of 3 years' experience in a creditors role.
- Experience in a manufacturing/production/engineering environment.
- Expert/ Advanced MS Office proficiency (Excel, Word, PowerPoint).
- Experience with integrated ERP systems.

**Remuneration**:

- R240,000 to R300,000 pa, depending on experience.
- Included benefits are Medical Aid, GAP cover, Pension, 13th

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