Senior HR Secretary
4 weeks ago
**KEY RESPONSIBILITIES include the following. Other duties may be assigned.**
***
- Filing of correspondence on a daily basis and creating new files.
- Compile and consolidate monthly and quarterly reports, as and when required.
- Ensure that reports are submitted one week before the date of submission by informing and/or reminding the relevant managers.
- Replenish stationery as and when required.
- Reconcile petty cash book on a weekly basis by ensuring that receipts are recorded accurately and effectively.
- Ensure that the monthly Cost Centre (CC) reports are obtained from Finance and submitted to Managers.
- Ensure that petty cash float is kept at maximum level.
- Make national and international travel arrangements as and when required - including travel documentation, car hire, conference bookings, immunizations and foreign currency.
- Coordinate office functions/meetings as and when required by the Senior Human Resource Manager.
- Book venues for meetings and presentations.
- Arrange equipments [laptop, Proxima etc] for meetings or presentations as and when required.
- Book parking for visitors and the Senior Human Resource Manager when attending meetings outside the office.
- Schedule appointments and meetings and diarize these for the Senior Human Resource Manager on a daily basis.
- Answer incoming calls, take messages, screen and/ or channel the calls to the relevant personnel on a daily basis.
- Attend to queries and complaints received from customers, councillors, public and internal staff where possible or divert calls to relevant officials.
- Take minutes and type minutes within 72 hours of the meeting.
- Maintain a level of confidentiality on all correspondence.
- Capture and process invoices on SAP, as and when required.
- Obtain a monthly telephone summary from IT for the department.
**MINIMUM QUALIFICATIONS, EXPERIENCE and KNOWLEDGE: The requirements listed below are representative of the knowledge, skill, and/or ability required.**
***
- Grade 12 (NQF 4)
- Minimum 6 Months Secretarial certificate
- Minimum 2 years experience in a secretarial environment
- Experience in Microsoft Office packages
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