Accounts Clerk

4 weeks ago

Midrand, South Africa LMP RECRUIT Full time

**Permanent opportunity**

**URGENT**

Stable concern based in Midrand in the Service industry seeks your solid accounting experience this will suit an incumbent which can adapt and has worked in a small office environment - this is to take charge of the full accounting function to Trial Balance - able to assist when needed and be adaptable - must have a stable track record and be able to work in MIDRAND.

Will be responsible to handle the Full function of Debtors, Creditors, Cashbook and inventory (Stock) on sage online accounting and manage a small payroll.

**Minimum Requirements**
- Matric
- Solid accounting experience - Debtors Creditors cashbook bank recons payroll
- Must have worked on sage one accounting or similar Pastel
- Strong administration skills
- Must be hands on and able to work at a pace
- Pay attention to detail
- Must be reliable, honest
- Must Have excellent communications & written skills
- Reliable transport
- Able to adapt and has worked in a small office environment
- able to work overtime when required
- No clock watcher
- Office Hours Monday to Friday 7h00 to 16h00 NOt negotiable

**Responsible for**:
**Full function Creditors**:
CREDITORS:

- Check purchases orders costing against invoices received
- Create invoice once suppliers have delivered
- Monthly reconciliation done on all the supplier accounts, matching invoice to statements and pastel system
- Creditors spreadsheet done to send to Manager
- Check all creditors have been paid at month end against me creditors spreadsheet and the bank statement
- Sort out any price differences and queries with the suppliers
- Once off supplier invoices sent to Manager for Payment

DEBTORS:

- sales orders done for the schedules for the following day
- Once off Invoicing for Cleaning, Once off Pest Jobs etc
- Quotations for the clients
- Client Service Agreements for both Pest and Hygiene
- Converting the previous days sales orders into invoices
- Contacting clients for outstanding payment
- Updating of changes on recurring invoices
- Removal of cancelled clients invoices on pastel
- Allocating the payments on pastel when receiving the payments from manager
- Reconciling the bank accounts
- Reconciling of the debtors accounts
- Petty cash reconciliation loading on pastel
- Opening of new customers accounts and checking their references
- Weekly debtors reports on the outstanding accounts to be sent to Manager
- Weekly service agreements spreadsheet to be sent to Manager
- Clients on hold to be sent to Manager on a weekly basis
- Annual increases for equipment as well as consumables to be worked out and loaded on pastel
- Sending of Annual increase letters to clients
- Submission and maintenance of company

OTHER:

- Reconciliation of the stock account that get received from the office
- Following up on vehicle fine
- Get tracker reports on the vehicles to make sure they are in working condition
- Vehicle servicing schedule
- Monthly checking of speeding on the tracker system
- Checking of clock out times on the tracker
- Fuel recon
- Vehicle licencing renewals
- Vehicle repairs follow up
- Monthly salaries
- Temp workers payment reconciliation
- Monthly timesheets
- Employee leave schedules
- Checking of monthly timesheets against the tracker reports to ensure overtime is correct
- Schedules of annual salary increases and annual bonuses
- Employment contracts
- Hr related - Written warning for employees
- Deductions for employees

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