Secondee: Office Manager

3 months ago


Pretoria, South Africa Palladium Group, Inc. Full time

**Secondee: Office Manager - South Africa**

**Company Profile**

Palladium is a global company working to design, develop and deliver positive impact on the lives and livelihoods of people around the globe; broaden access to health, water, power, and infrastructure; build enduring, sustainable, and transformative institutions and market systems to address global challenges; and conserve the natural world. We operate in over 90 countries and have a workforce of 3,000 talented, motivated, and diverse staff of all religions, races, languages, and gender identities.

Palladium develops and delivers innovative, locally relevant, evidence-based solutions to improve the health and well-being of people around the world. Since 1971, we have assisted governmental and non-governmental agencies, foundations, and the private sector by designing, implementing, and evaluating programs in HIV/AIDS, sexual and reproductive health, population and family planning, maternal and child health, infectious diseases, and gender. Palladium has deep expertise in policy and advocacy, research and strategic information, health markets and private sector engagement, modeling and economic analysis, patient monitoring and management/HMIS, strategic consulting, and program management.

**Background**

Palladium is implementing the USAID-funded Translating Data for Implementation (Data.FI) award. Data.FI is a $180 million, 5-year project which serves as USAID’s primary mechanism for data, technology, and health information systems to support HIV activities across strategic PEPFAR countries. Data.FI is part of a suite of large-scale global HIV programs that USAID has awarded and represents the next generation of HIV/AIDS programs. Data.FI plays a key role in USAID’s goals of helping partner countries on their Journey to Self-Reliance and transitioning local organizations to prime recipients of USG funding.

The overall goal of the Data.FI project is to improve global, regional, and national in-depth analyses of HIV epidemiologic and program data that can be directly applied to expedite the achievement of PEPFAR targets to attain and sustain control of the HIV epidemic. The focus also includes directly supporting host country governments and implementing partners to further enhance existing health information system platforms to inform management responses to well-defined gaps in HIV/AIDS programming. In order to ensure rapid access to high quality data, Data.FI works towards: accelerating data utilization to rapidly course correct and take to scale cost-effective and impactful activities, models and approaches required to attain and maintain HIV epidemic control; scaling and optimizing in-country health information system capabilities to collect, exchange, adapt, govern, and visualize information in order to track the attainment and maintenance of HIV epidemic control; and supporting the transition of prime funding and implementation to capable local partners in order to meet the PEPFAR goal of 70% of funding to local partners by 2020.

**Position Summary**

In this pivotal role, you will be at the forefront of providing high-level administrative support to the Chief Director Digital Health office, including policy interpretation, guideline development, communication plan implementation, and documentation management. Additionally, provide secretarial support to technical work groups, manage communication with stakeholders, and ensure effective office management. If you are a dynamic and seasoned individual driven by the passion to harness data analytics for meaningful impact within the realm of public health, we invite you to join our team at Data.FI. Your role will be pivotal in enhancing the efficacy of TB and HIV programs through evidence-based decision-making and sustainable strategic planning.

**Key Responsibilities**
- Ensure the effective flow of documentation to and from the Chief Director’s office while the safekeeping of documentation is assured and in line with all legislation and policies.
- Provide secretarial support to technical working groups. This support will include the development and implementation of communication platforms of technical work groups with stakeholders.
- Obtain inputs, collate, and compile reports for the Chief Director for escalation and presentation, including but not limited to management reports. Collect, analyze, and collate information requested by the chief director.
- Clarify instructions and notes on behalf of the Chief Director. Records minutes/ decisions and communicates to the relevant role-players and do follow-up on progress made.
- Scrutinize documents and make summary notes on content for the Chief director to brief him/her on the content and for actions.
- Liaise with the personal assistant in the office to prioritize issues in the diary of the Chief Director.
- Manage the leave register of the unit. Be professional, highly motivated, demonstrate initiative, and be a critical thin



  • Pretoria, South Africa Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) 1 **Main purpose of job**: **Background**: This position will serve as a secondment into the Secretariat of the constituted Presidential Climate Commission (PCC). The PCC is an independent, multistakeholder body established by and led by President Cyril Ramaphosa, the Chairperson. The PCC is a key stakeholder for...


  • Pretoria, South Africa Panagora Group Full time

    **Job Information**: Industry - USAIDCity - PretoriaState/Province - GautengCountry - South AfricaZip/Postal Code - 0002HIghest Level of Education - Postgraduate DegreeWork Experience - 5-7 yearsThe Project Officer: C&T will coordinate strategic planning and management across TSS projects to support USAID/South Africa’s Care and Treatment team, and/or...

  • Consular Officer-

    6 months ago


    Pretoria, South Africa Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) 1 **Main purpose of job**: To deliver high quality consular services and assistance to British Nationals in South Africa. You will manage our Emergency Travel Document (ETD) service and administer other services such as citizenship services and notarial services. You will also support the Vice Consul by managing...

  • Corporate Services

    6 months ago


    Pretoria, South Africa Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) **Main purpose of job**: The British High Commission to South Africa oversees the UK Government’s operations in South Africa across the following locations: - The British High Commission Pretoria (BHC) - The UK Visas & Immigration Office in Pretoria - The UK Department for International Trade in Johannesburg...


  • Pretoria, South Africa Hutech Head Office Full time

    Industry: Transport / LogisticsLocation: Klerksoord, Akasia, Pretoria North - GautengSalary: Market relatedBenefits: Discretionary 13th cheque and funeral benefitsQualifications and Requirements:Afrikaans and English.Grade 12.Qualification in IT, Business Administration, or a related field (advantage).Advanced MS...

  • Case Officer

    5 days ago


    Pretoria, South Africa Office of the Pension Fund Adjudicator Full time

    **Position : Case Officer** **Position Status : Permanent** **Reporting Line : Team Leader - Senior Assistant Adjudicator** **Position Location : Pretoria, Ashlea Gardens** **Qualifications and Experience**: - LLB degree - Certificate in Pension Funds law (Added advantage). - Three years’ experience in administrative function or twelve months in a...


  • Pretoria, South Africa Hutech Head Office Full time

    Position: Personal Assistant to Financial Manager Industry: Transport / Logistics Location: Pretoria North - Gauteng, South Africa Salary: Market related Start Date: 1 February 2025 Job Description: Manage the day-to-day office tasks of the Financial Manager. Assisting in various projects as well as...


  • Pretoria, South Africa Hutech Head Office Full time

    Position: Personal Assistant to Financial Manager Industry: Transport / LogisticsLocation: Pretoria North - Gauteng, South AfricaSalary: Market relatedStart Date: 1 February 2025 Job Description:Manage the day-to-day office tasks of the Financial Manager. Assisting in various projects as well as dealing...

  • IT Systems Manager

    3 weeks ago


    Pretoria, Gauteng, South Africa Hutech Head Office Full time

    Company OverviewHutech Head Office is a reputable organization seeking a skilled IT Systems Manager to oversee the smooth operation of our technical and administrative systems.


  • Pretoria, South Africa Foreign, Commonwealth & Development Office Full time

    The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual...

  • Case Officer

    6 months ago


    Pretoria, South Africa Office of the Pension Fund Adjudicator Full time

    **Responsibilities**: - Assess jurisdiction of OPFA to investigate a complaint. - Conduct proper investigation of complaints in accordance with legal principles and prepare file for adjudication. - Ensure that the parties to a complaint are properly identified and cited in correspondence. - Send out properly drafted correspondence. - Request relevant...


  • Pretoria, Gauteng, South Africa Nedbank Head Office Full time

    Nedbank Head Office is seeking a highly skilled Transformation Programme Manager to join our team.About the Role:We are looking for an experienced professional who can facilitate and support the deployment and sustainability of business transformation programmes and initiatives. The successful candidate will have a strong background in change management,...

  • Post Security Manager

    6 months ago


    Pretoria, South Africa Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) 1 **Purpose of the role**: The British High Commission (BHC) to South Africa oversees the UK Government’s operations in South Africa across the following locations: - The British High Commission Pretoria (BHC) - The UK Visas & Immigration Office in Pretoria - The UK Department for Business and Trade in...


  • Pretoria, South Africa Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) **Main purpose of job**: Many countries, including middle-income countries still face considerable challenges such as youth unemployment, climate change, high and persistent inequality (including gender inequality) and digital exclusion, which can lower long-term growth prospects. Access to the internet is a...


  • Pretoria, South Africa Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) 1 **Main purpose of job**: Responsible for the daily management of their allocated team of employees. This position is a rotational role that will require AO manager to rotate within the teams when and where necessary to ensure the efficient running of the operation. The B3 managerial position will oversee one...


  • Pretoria, Gauteng, South Africa Hutech Head Office Full time

    Position: Administrative Support Specialist in Pretoria North, Gauteng, South Africa. Industry: Transport / Logistics. Join Hutech Head Office as an Administrative Support Specialist in Pretoria North, Gauteng, South Africa. Salary: Market related. Start Date: Negotiable. Job Description:As an Administrative Support Specialist at Hutech Head Office, you will...

  • Office Manager

    8 months ago


    Pretoria, South Africa TreasuryONE Full time

    As the Office Manager at TreasuryONE you will be engaging with a Dynamic Team of People. - Your responsibilities include the management of general day to day operations and infrastructure of the TreasuryONE office environment. - Manage the office expenditure budget. - Coordinate and all official functions, daily catering and other operational needs. - Manage...


  • Pretoria, South Africa Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) 1 **Main purpose of job**: Do you have what it takes to coordinate a large department’s business support systems across multiple regions? Read on! This is an exciting opportunity to join the British High Commission in South Africa, working within a dynamic and fast-paced team. UK Visas & Immigration (UKVI) is...


  • Pretoria, Gauteng, South Africa Hutech Head Office Full time

    Job Description: We are seeking a highly skilled and organized Administrative Support Specialist to join our team at Hutech Head Office. Key Responsibilities: Manage the day-to-day office tasks of the Financial Manager, ensuring a smooth and efficient workflow.Assist in various projects, providing administrative support and ensuring timely completion.Deal...

  • Office Manager

    5 months ago


    Pretoria, South Africa AJ Personnel Full time

    **Minimum Requirements** - **_Matric with a Relevant Degree / Diploma in Legal Office Management an advantage_**: - **_5 - 6 Years relevant working experience_**: - **_Proven experience in Office management and building supervision_**: - **_Proficient in Technology and IT systems_**: - **_Knowledge of regulatory compliance and safety protocols_**: -...