Regional Procurement Manager

4 months ago

Pretoria, South Africa Foreign & Commonwealth Office Full time

Job Description (Roles and Responsibilities)

**Main purpose of job**:
To work as part of the Regional Procurement Hub that sits within the Foreign, Commonwealth & Development Office Commercial Directorate; working with customers, suppliers and other stakeholders on all aspects of Procurement delivery, review, monitoring and reporting. Assist the Regional Procurement Head in day-to-day management of the team in South Africa.

Foreign, Commonwealth & Development Office Commercial takes responsibility for the acquisition of all goods and services required by the organisation whether bought at home in the UK or at one of our 260 office locations around the world. We do this by directly managing high value procurement activities, creating, and implementing the policies and procedures for everything else.

The Foreign, Commonwealth & Development Office has a regional structure for Finance, Procurement and HR across the whole network, realising cost reductions and global spend savings, whilst keeping quality high by reforming the way we manage procurement across the network.

The Procurement Operating Model requires procurement expertise in the regional organisation structure. Providing expert service to our global network of locations whilst retaining the ability to deliver efficiently on behalf of several locations and maintain links with the central procurement function in the UK. Procurement is a delivery partner to the Foreign, Commonwealth & Development Office business, providing advice and expertise to the business across the procurement lifecycle though to a shared responsibility for the successful delivery of larger procurement projects.

The Regional Procurement Manager will support the Regional Procurement Head in delivering procurement services across the regional network of office locations. In addition to delivering regional procurement projects, you will be responsible for line management and ensuring that procurement processes operate smoothly and consistently within the region and build relationships with the key regional suppliers. You will lead the day-to-day relationship with the Africa Network, forecasting requirements for goods and services across category area, developing category strategies and proactively researching suppliers who can help the Foreign, Commonwealth & Development Office to meet its value for money objective. You will work closely with a wide variety of internal customers; helping to identify, specify and deliver against Post and Regional requirements for the full range of Goods and Services in all Category Areas. Responsible for managing the day to day Regional Procurement activity in Africa Network, supporting the Regional Procurement Head delivering the regional strategy and targets for the region.

**Roles and responsibilities**:
**Managing and monitoring of Regional Procurement Projects with lifetime value exceeding £25,000: (55%)**

Managing the Procurement Leads to ensure they working with customers at post in accessing regional requirements; identifying cross regional requirements and utilising regional frameworks including the procurement of new ones; To conduct procurement of Goods, Services and Works for:

- Requirements valued £25,000 - £122,000
- Review ITT packs, procurement plans, tender reports and savings
- Requirements valued £122,000 and above, be the main contact point on behave of Post, Procurement Leads and the Procurement Hub
- To be key contact point between Regional Procurement Hub and Commercial

Assurance Board with the intent to support, guide manage and run tenders on behave of Commercial Team in the UK.

Monitoring the compliance and ensuring procurements are carried out in accordance to FCDO Commercial policy, managing risks and assuring value for money. Developing and implementation of Regional Category Strategy, working with teams in the UK to develop Global Category Strategy.

**Managing the Regional Procurement Hub: (15%)**

To support the Regional Head by day-to-day management of the Regional Procurement Hub Team.

**Providing support to Posts for Procurements above £25,000: (5%)**

Working with customers at Post within the region and supporting staff at Post in procurement activity including optimisation of suppliers as well as providing advice on Contract Management. This includes challenging assumptions, quantifying the need and providing advice and guidance.

**Liaising with the Global Transaction Processing Centre on relevant Purchase 2 Pay activities: (5%)**

Co-ordination with the Transactional Processing Team as support / cover for the regional representative of procurement process owner. Approval of regional POs over £25,000.

**Managing Procurement Performance: (20%)**

Regional Procurement Manager will manage and track KPI’s and SLA delivery.

Review and manage the Strategic Procurements Plan for the region by July every year.

Self audit to take place on a quarterly bases to ensure compliance through Jaggear process, c

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