Legal & Compliance Team Assistant

3 months ago

Cape Town, South Africa Advania UK Full time

**Legal and Compliance Administrative Assistant**

**About Us**:
We are the tech company with people at heart.

At Advania, we believe in empowering people to create sustainable value through the clever use of technology. As one of Microsoft's leading partners in the UK, specialising in Azure, Security, Dynamics 365, and Microsoft 365, we have a proven track record of success in delivering transformational IT services.

**Position Overview**:
This role will primarily focus on providing admin assistance to the Legal and Compliance teams with data cleansing/input and data analysis projects, supporting with process automation, managing team inboxes, providing compliance screening support and record keeping including supplier matrix and other team trackers.

**Responsibilities**:

- Providing timely assistance to the Legal and Compliance teams with tracking progress of any team requests.
- As directed, support the Legal team with the maintenance of the legal tracker.
- Legal and Compliance team calendar/diary management including liaising with relevant parties to up and re-arrange meetings.
- Assist Legal team with issuing approved contracts and documentation for signature via AdobeSign, track progress and where necessary chase completion.
- Assist Legal team with filing of contracts and documents so accurate company records are maintained.
- Assist Contracts Manager with World-Check compliance screening and other ad-hoc tasks as required.
- Assist Contracts Manager with Supplier Management including: maintaining the Supplier Matrix, New Supplier Evaluation, Existing Supplier re-evaluation, updating supplier data on Supplier Hub, maintaining up to date supplier documentation such as Contracts, Insurances, ISO Certifications etc.
- Ensure all compliance documentation is disseminated for Legal/Compliance review before onboarding.
- Assist Legal and Compliance team with publication of periodic Legal and Compliance Newsletters.
- As required assist with team projects including creating progress reports, data analysis projects, and other associated admin tasks.
- As directed assist with novation correspondence, progress tracking, other related tasks.
- Assist Compliance team with co-ordination of internal resource to support external audits (either client or ISO).
- Flag any areas for improvement relating to the Legal and Compliance current working processes that will improve efficiencies and process automation.
- Draft NDA on our templates for clients and suppliers, on approval upload to AdobeSign and monitor the progress until signed.
- Process comparisons of client and supplier contracts prior to issue for signature.
- Other adhoc admin duties as directed by the team.

**Qualifications, Qualities & Experience**:

- Minimum of 2 years’ experience working in a similar admin/data analysis role
- Experience of the Microsoft Office 365 Suite including MS Word, Excel, PowerPoint and SharePoint, Outlook & Teams (list not exhaustive)
- Excellent communications skills both written and verbal
- Excellent attention to detail
- High degree of organisation, task planning and time management
- Excellent data entry and analysis skills, ability to work across multiple data sources
- Proven record maintenance experience
- Proactive and responsive to changing business needs in a busy work environment
- Good IT skills and an interest in legal & compliance technology desired but not essential

Click here to explore our company benefits. for the list of benefits. In addition, this role offers a shift allowance to compensate for the hours worked.

LI-Hybrid

**Our Selection Process**:

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