HR Co-ordinator
9 hours ago
**HR Coordinator**
**Main Purpose of the Role**:
Provide an effective and efficient service to HR team and business by managing HR systems and effectively co-ordinating and reporting on HR activities and processes, with a focus on Training and Development, Recruitment, Employee Wellness and Remuneration and Benefits.
**Reports to**:
HR Manager
**Internal Team Interaction**:
**(Information, support, advice)**:
All employees and Managers
**External Team Interaction**:
External Training Providers, Suppliers, Recruitment Agencies, Facilitators, Assessors, Employee Wellness organisations.
**Key Performance Areas**:
- Co-ordination of Training
- Co-ordination of Employee Wellness
- HR Reporting & Admin
- Co-ordination of Recruiting, Onboarding and Offboarding processes
**Actions**
**1. **Co-ordination of Training**
- Efficient, cost-effective arrangement
- Timely, accurate communication
- Complete, up to date admin records
- Cost summary sheets completed (Cat B, C, D)
- Adhere to Bursary Policy
- BBBEE
- Learnerships
- Stationery
- Plan and organise logistics for training interventions by:
- Review HR event calendar weekly
- Source venues, printing, and catering suppliers. Ensure training venue has the necessary equipment e.g., projector, laptop, flipchart
- Ensure that the material is quality assured. Print and deliver training material to the venues
- Communicate training and assessments to delegates
- Confirm venue logistics with the facilitator/assessor and any other relevant person
- Book and confirm assessors for scheduled assessment
- Administer training records and documentation by:
- Compiling a training register and evaluation form for every training
- Post training, ensure receipt of excess training material, evaluation forms, training register and all invoices related to the day of training
- Collating portfolios of evidence
- Submitting assessment results once approved by the HR Manager and ensure receipt from the assessor
- Communicating assessment results to delegates
- Preparing assessment tools for assessments
- Maintaining files up to date
- Prepare accurate training reports and collation of documentary evidence for BBBEE evaluation
- Follow up with learners’ assessments
- Ensure that assessments are completed
- Assist with any issues with learners
- Liaise with HR Consultant regarding learnership agreements and payment claims
- Coordination of learnership training
- Ordering of stationery for training
**2. **Employee Wellness**
- Injury on Duty
- ICAS
- Efficient planning and organisation
- Submit all injury on duty claims
- Capture all claims on HR System
- Filing of all claims
- Follow up on reports until claims are closed
- Capture incidents on the system
- Ensure correct WC leave is captured to avoid underpayment of employee
- Ensure company recovers payments from Fund
- Resolve all queries regarding ICAS
- Implement ICAS Employee Wellness Program
- Review ICAS calendar
- Plan and organise logistic arrangements
- Drive events and campaigns
- Communicate events or campaigns to employees
- Ensure all leave is captured and submit unpaid leave to payroll for processing
- Monitor excess sick and annual leave balances and inform managers so as to take corrective action
**3. **HR Reporting & Admin**
- By COB every Friday, by the 4th of the each month
- 1 day turnaround time on HR queries
- Provide accurate feedback
- Update monthly HR dashboard
- Respond to all queries within 24 hours, escalate when necessary to the correct person
**4. **Recruitment, Onboarding and Offboarding Processes**
- Adhere to Recruitment Policy and Equity Plan
- Adhere to turnaround times
- Facilitate employee engagement
- Process completed efficiently
- Accurate and timely processing of all terminations
- Coordinate Recruitment and Selection ;
- Advertise vacancies internally and externally
- Co-ordinate interviews with agencies, managers and applicants
- Ensure recruitment agencies invoices are processed
- Select applicant and complete reference, qualification and credit checks
- Conduct On boarding process
- Prepare new employee packs
- Process fingerprints registration and set up correct access
- Ensure all policies are explained read and signed by new employees
- Ensure all documents are submitted to HR
- Communicate new starters to the company
- Submit new employee information to payroll for processing
- Induction
- Policies presentation
- Introduction of new employees to the company.
- Process Terminations i.e.resignations, dismissals, retrenchment, retirement and death;
- Conduct exit interviews
- Ensure company assets are returned
- Terminate employees on the system and block access
- Advise IT and Payroll
- Submit withdrawal forms and follow-up
- Liaise with employee families regarding funeral benefits
- Follow up on documents and claims
**Salary**: R100,000.00 - R200,000.00 per year
Ability to commute/relocate:
- Johannesburg, Gauteng: Reliably commute or planning to relocate before starting wo
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