Activations/ Business Coordinator

2 weeks ago

Constantia, South Africa Perfect Solutions Full time

**Perfect Solutions is looking for a activations/ business cordinator with experience in the events industry.**

Business Coordinator

We are looking for a responsible Business Coordinator to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to manager’s working life and communication.

The Business Coordinator should be capable of competently managing the office in their manager’s absence. They should be confident enough to delegate upwards to their manager's direct reports in order to effectively manage their manager's time and workload. Maintaining confidentiality is a fundamental requirement for the Business Coordinator because ultimately, building a strategic relationship with their manager is only possible if their manager trusts them enough to keep them in the loop about what is going on in the business.

**Business Coordinator: Office Administrator**

They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently.

The Business Coordinator ensures smooth running of our company’s offices and contributes in driving sustainable growth.

Business Coordinators, also known as Office Managers, are responsible for general administration tasks within an office environment. You will play a primary role in ensuring that all office administrative functions are coordinated to achieve a high level of productivity within the company

Business Coordinator who will be responsible for providing administrative support to our office personnel. The Business Coordinator’s role will include working closely with our leadership team by handling clerical duties, coordinating calendars, and organizing meetings

In order to be successful in this position you should be detail-oriented, professional and have excellent written and verbal communication skills

**ORGANISATION CHART (JOB TITLES ONLY)**

**Line Manager**

CEO

IMPORTANT CONTACTS WITHIN ORGANISATION
- CEO/
- Board of Directors
- Director’s PA
- Subsidiaries

IMPORTANT CONTACTS OUTSIDE ORGANISATION
- Clients
- Suppliers

**Job Description Written By**:
**HR Department**

**JOB DESCRIPTION SUMMARY**

**JOB TITLE**

Business Coordinator

**KEY PERFORMANCE AREAS**

**Business Coordinator**
- Recruiting, vetting and booking Brand Activators
- Managing Brand Activators
- Running recruitment drives
- creating model cards
- managing events on he ground
- answering calls and liaising with clients competently,
- preliminary drafting of correspondence on the manager's behalf,
- delegating work in the manager's absence,
- diary management
- planning and organising meetings,
- organising complex travel,
- taking action points and writing minutes,
- preparing papers for meetings,
- taking dictation,
- planning and organising events,
- improving office systems
- conducting research,
- preparing presentations,
- managing and reviewing filing and office systems,
- typing,
- sourcing and ordering stationery and office equipment,
- managing ad hoc projects
- Act as the point of contact between the manager and internal/external clients
- Screen and direct phone calls and distribute correspondence
- Handle requests and queries appropriately
- Manage diary and schedule meetings and appointments

**1 - GENERAL**
- Assist primarily the Executive Director with organizational, financial and personal administration on a daily basis
- Be friendly and personable while managing heavy communications and calendar scheduling (requiring interaction with both internal and external executives and assistants, as well as consultants, clients, co-workers and the general public) to coordinate various complex meetings
- Prioritise and manage multiple projects simultaneously and follow through on issues in a timely manner
- Lead short-term projects and initiatives as requested by the Executive Director
- Respect the need for confidentiality and sensitivity of information
- Have a proven ability to exercise good judgment in recognising the scope of authority
- Assist the Executive Director with all other related assigned tasks
- Assist other Directors as delegated by the Executive Director

**2 - COMMUNICATIONS**
- Communicate and handle incoming and outgoing electronic communications on behalf of the Executive Director
- Greet visitors graciously and in a professional manner, create a good personal image through a neat, clean, business like professional appearance and a positive, cheerful attitude
- Answer phones in a pleasant, helpful and professional manner, direct all incoming calls to appropriate party promptly and efficiently, accurately recording messages and reliably passing messages to recipient in a timely manner
- Maintain and present the Executive Dashboard and other reports on a timely manner

**3 - SCHEDULING**
- Work with the Executive Director to manage his calendar and schedule (board meetings, donor meetings, conference

  • Business Coordinator

    1 week ago

    Constantia, South Africa Perfect Solutions Full time

    **JOB DESCRIPTION** **ORGANISATION** **JOB TITLE** **RESPONSIBILITY** Perfect Solutions Through The Line Business Coordinator We are looking for a responsible Business Coordinator to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to...

  • Sales and Marketing Coordinator Luxury Hospitality Brand Constantia

    4 weeks ago

    Constantia, South Africa HotelJobs.co.za Full time

    Kendrick Recruitment is currently hiring a **Sales and Marketing Coordinator** for a prestigious luxury hospitality brand located in the heart of the Constantia Valley. This role offers an exciting opportunity for an enthusiastic and creative individual to join a dynamic team and contribute to driving business growth, enhancing brand awareness, and engaging...

  • Front Desk Coordinator

    9 months ago

    Constantia, South Africa Africology Full time

    Luxury brand Africology is looking for a self-motivated and attentive Front Desk Coordinator who will be responsible for the full front desk function with a strong focus on quality control within our high-end spa. Due to the nature of our business, weekend work is required and being available to "stand-in" for another staff member on short notice might be...

  • Business Administrative Assistant

    3 months ago

    Constantia, South Africa Southern Africa Roadtrippers Full time

    The Sales Hire Group of Companies is seeking a dedicated and proactive Business Administrative Assistant to support our CEO. This is an excellent opportunity for a motivated individual looking to grow by working closely with a multi-business owner in a dynamic and fast-paced environment. **Key Responsibilities**: - Serve as the primary point of contact...

  • Digital Marketing Coordinator

    7 months ago

    Constantia, South Africa The Liz McGrath Collection Full time

    The Digital Marketing Coordinator role is to optimise the efficiency of the Sales & Marketing Department by providing key liaison support. He/she must maximise revenues through all incoming customer queries and responsible for the administrative functioning of the department. He/she also must ensure that relationships between The Collection and all suppliers...

  • Restaurant Reservations Coordinator

    7 months ago

    Constantia, South Africa The Liz McGrath Collection Full time

    Maternity Leave Cover 4 Months only To monitor and control provisional and confirmed all Restaurant Reservations, function & conference bookings where needed, and ensure that no double bookings occur. To up - date Restaurant function sheet and advise all departments once confirmation of the function is received. Manage the day-to-day functionality of the...

  • Digital Marketing Coordinator

    7 months ago

    Constantia, South Africa HotelJobs.co.za Full time

    The Digital Marketing Coordinator role is to optimise the efficiency of the Sales & Marketing Department by providing key liaison support. He/she must maximise revenues through all incoming customer queries and responsible for the administrative functioning of the department. He/she also must ensure that relationships between The Collection and all suppliers...

  • Sales Support Analyst Constantia, Cape Town

    2 months ago

    Constantia, South Africa PSG Konsult Ltd. Full time

    **Designation**: Sales Support Analyst | Constantia, Cape Town, Western Cape| Permanent **Category**: Sales **Job Level**: Skilled technical and academically qualified workers, junior management, supervisors, foremen and superintendents **Posted by**: PSG Financial Services **Posted on**: 30 Oct 2024 **Reference Number**: POS37157 **Closing...

  • Experienced Childcare Professional for a Family of Three

    3 days ago

    Constantia, Western Cape, South Africa Merand Corbett & Associates Full time

    At Merand Corbett & Associates, we are seeking a highly skilled and dedicated childcare professional to join our team as an au pair. The successful candidate will be responsible for providing top-notch care and education to two children in a family setting.We are offering a competitive salary of $45,000 per annum, commensurate with experience, to support the...

  • Au Pair: Qualified Teacher for Two Children

    2 days ago

    Constantia, South Africa Jobted ZA C2 Full time

    Key Duties: - Collect children from school and safely transport them home. - Facilitate and assist with homework. - Supervise and ensure children's well-being during after-school hours. - Coordinate with extra-mural activities and ensure the schedule runs smoothly. - Provide care, guidance, and extra lessons at the home, reinforcing learning until parents...

  • Brand Manager Fmcg

    2 weeks ago

    Constantia, South Africa Blue Desk Recruitment Full time

    _**Department**:_Marketing - **Position**:_Brand Manager - **Position Reports to**:_CEO / Head of Commercial **Job Brief** Based on exciting growth internationally and locally, we are looking for extremely passionate person with a burning desire to succeed in helping us reach our audacious ambitions. X Company produces award winning, beverages that have...

  • Project Administrator

    1 week ago

    Constantia, South Africa Isilumko Staffing Full time

    Looking for a Project Administrator in the IT field who is enthusiastic, outgoing, detail oriented, highly organized, a multitasker and a team player He/she will be responsible for coordinating projects and tasks Ability to keep track of budget and expenditure Setting up meetings Tracking progress and taking ownership of tasks delegated by the Project...

  • Au Pair: Qualified Teacher for Two Children

    2 days ago

    Constantia, South Africa Merand Corbett & Associates Full time

    Key Duties: Collect children from school and safely transport them home. Facilitate and assist with homework. Supervise and ensure children's well-being during after-school hours. Coordinate with extra-mural activities and ensure the schedule runs smoothly. Provide care, guidance, and extra lessons at the home, reinforcing learning until parents return. ...

  • Gravure Printer Operator

    3 days ago

    Constantia, South Africa Stratogo Full time

    **Introduction** Our client is one of the world's leading manufacturers of flexible packaging. They are associated with premium positioning, leading technology, customer proximity and highly efficient production facilities both locally and internationally. They are currently seeking skilled Gravure Printer Operator’s to join their team. **Position**:...

  • IT Project Manager

    3 days ago

    Constantia, South Africa Yazoo Recruitment Specialists Full time

    IT Project Manager with relevant IT qualification, and minimum 3 years’ IT project management experience, specific to software development projects in the Financial Services Industry, required to assist in embedding agile practices and establishing the project management office competency within this organisation. Minimum requirements: - IT...

  • Project Manager

    3 days ago

    Constantia, South Africa Yazoo Recruitment Specialists Full time

    IT Project Manager with relevant IT qualification, and minimum 3 years’ IT project management experience, specific to software development projects in the Financial Services Industry, required to assist in embedding agile practices and establishing the project management office competency within this organisation. Minimum requirements: - IT...

  • Customer Service-b2

    5 days ago

    Constantia, South Africa JLL Full time

    JLL supports the Whole You, personally and professionally. **Include**: Customer Service - Maintain the reception area in good order - Administration of parking spaces for visitors and employees - Arrange taxis for client staff and visitors are requested - Book onsite meeting rooms and hospitality as per client requests and according to site procedures -...

  • Project Manager

    21 hours ago

    Constantia, South Africa Yazoo Recruitment Specialists Full time

    IT Project Manager with relevant IT qualification, and minimum 3 years’ IT project management experience, specific to software development projects in the Financial Services Industry, required to assist in embedding agile practices and establishing the project management office competency within this organisation. Minimum requirements: - IT...

  • Assistant Front of House Manager

    7 months ago

    Constantia, South Africa HotelJobs.co.za Full time

    Kendrick Recruitment is seeking a highly motivated Assistant Front of House Manager, for a luxury hotel based in Constantia. Within this role you will be required to oversee and coordinate the planning, organizing, training and leadership necessary to achieve our restaurant's objectives in sales, costs, employee retention, guest service and satisfaction,...

  • Quantitative Analyst Constantia, Western Cape

    5 months ago

    Constantia, South Africa PSG Konsult Ltd. Full time

    **Designation**: Quantitative Analyst | Constantia, Western Cape **Category**: Information Technology **Job Level**: Professionally qualified and experienced specialists and mid-management **Posted by**: PSG Financial Services **Posted on**: 20 Aug 2024 **Reference Number**: POS08700 **Closing date**: 30-Sep-2024 **Position...