HR Admin

2 days ago

Johannesburg, South Africa MARANG-A-KHANYA Full time

**HR Administration and Reporting**
Provide administrative support in the maintenance of employee records relating to contracts, remuneration, allowances and leave
Prepares and submits HR reports monthly
Manages and assists with certain payroll administration, maintains, and updates HR database (Payspace) as required
Provide guidance and support to employees and managers on HR policies and procedures
Monitors the staff attendance management system Kronos
Assist the HR Specialist with performance appraisals

Assist with the onboarding and offboarding of employees

Provide administrative support in the performance management system
Conduct audits on employee files and general information on an ad hoc basis

**Payroll administration**
Prepare and review compensation and benefits packages for contractors, permanent employees etc
Inform employees about additional benefits if applicable
Updates employee records with new recruitment information and/or changes in employment status Pay space
Process employees queries and respond in a timely manner
Assist with payroll processes for employees
Gather payroll related data off HR database Kronos
Assist with reviewing and calculating timesheet data and hours worked with supervisors and managers on the floor
Run integrations for Payroll export to generate payslips for employees.
Answer and clarify employees on payroll related inquiries
Pull reports on terminations, new engagements, leave etc.
Track employee absences through the payroll software and record details about personal days, sick leave, special leave, etc.
Assisting the HR Specialist with payment queries such as underpayments for that months pay query using the Kronos database system
Communication to HODs leave balances when requested
Communication of all Payroll deadlines to supervisors and managers

**Recruitment Administration**
Supports the recruitment and selection process by preparing job descriptions, posting ads, and assisting with the hiring process
Ensure all reference, educational and criminal record checks are carried out fully and in a timely manner
Manage the integration process of new recruits according to the needs of the unit, contacting with recruitment agencies, collecting, and transferring CVs, arranging interviews, drafting contracts etc.
Manage entry procedure of new employees (collecting their documents, - for the HR Generalist to load onto the system)
Onboarding and Induction Assisting with the preparation of all the necessary induction and onboarding documentation. Arranging HR induction and onboarding sessions for new staff members. Manage and lead the new joiner process from offer letter through to joining instructions and induction/on-boarding Arranging for a photo to be taken of all new employees and sending out welcome communication for all new employees. Arranging the new employee information sessions with the employee benefit service providers.

**JOB REQUIREMENTS**

Required Education
Minimum of HND or First Degree in Human Resources or a related social science discipline
Relevant certification from a reputable professional institution e.g., IPM, SABPP, SHRM
Required Experience
Minimum 4 years post-qualification experience in the manufacturing industry
Strong track-record in HR generalist and change management roles
Proficient in MS Office
Basic understanding of Labour relations

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