Stock Replenisher

5 months ago

Pretoria, South Africa Shoprite Group Full time

**Purpose of the Job**: To manage the inbound Supply Chain by optimizing the inventory mix in the DC through effective management of key supplier accounts and product ranges. Key performance areas include: - Implement advanced warning replenishment (AWR) system for Transpharm - Compile management information reports (e.g. Back-order; Weekly inventory analysis etc) - Forecasting on the system - Due order management - Suggested order quantities (SOQ's) to buyers - Ordering from suppliers - Create and capture pro-forma invoices (CRO-items) - Expediting (imports and local orders) and shipment dates - Promotion replenishment - Maintenance and account management

**Job Objectives**: - Identify an appropriate system in consultation with Transpharm management and implement the system in accordance with the requirements - Monitor actual performance against SLA's / key parameters and address non-performance issues timeously - Placing orders accurately in a timeous manner - Actioning forward buys when appropriate - Liaising with operations where appropriate to ensure the timeous delivery to branches - Maintaining optimum stock levels (minimize overstock and out-of-stocks) - Compile reports in an accurate and timeous manner - Setting up the system to order efficiently by understanding the costings - Forecasting on previous weeks issues or on buyer estimates on new items - Ensuring accuracy and completeness of parameters - Adopting forecasts to exclude exceptions - Confirming the validity of orders - Confirming and updating existing orders before suggesting new orders - Ensuring that parameters are accurate and complete - Run a Order Policy Analysis (OPA) to determine the optimal order cycle - Justifying orders - Ensuring accuracy and completeness - Communicate the rationale for suggested orders to the buyers - Ordering in accordance with the agreement with the buyer - Negotiating /collaborating with suppliers in order to ensure that ordered quantities are supplied - Ensuring that actual order agreements with suppliers reflect Transpharm’s requirements, but accommodate supplier restrictions as far as possible - Confirming pricing with the buyers - Ensuring that all documentation is accurate and complete - Filing of original documentation - Continuous tracking of pro-forma invoices - Confirming pro-forma invoices with the head buyer - Ensuring that the order and pro-forma invoices match before extracting them to ITD and Tradestream - Ensuring timeous and appropriate closure of orders - Following-up on late shipments - Forecasting - Monitoring the lead time, service level and volume of stock - Align promotion replenishment with buyer requirements - Hold out input where appropriate - Monitoring key indicators e.g. order cycle, MOQ's, service levels on item level, lead times, vendor level, slow moving items and take appropriate action / escalate to the buyer - Maintain grouping / sub vendors

**Qualifications**: - Matric (Grade 12) - A tertiary qualification would be advantageous
**Experience**:

- 2 - 3 years in a similar role would be advantageous

**Knowledge and Skills**:

- Excellent administrative skills - Good communication skills - bilingual (English and Afrikaans) - Computer literacy (G Suite and Microsoft Office) - Knowledge of a AWR System

**Our Group and all its operating companies are committed to creating, embracing, and preserving a diverse workplace that values the unique talents, perspectives, backgrounds, and abilities that enrich our organisation. A place where everyone matters and feels included.

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