Medical Stock Controller

3 weeks ago

Pretoria, South Africa Stethoscope SA Full time

The Stock controller will be responsible for maintaining adequate levels of surgical, ethical and consumable stock in the theatre store room, for Hospital use and dispensary to ensure availability of stock and optimal patient care.

Additionally, the stock controller will be responsible for ordering supplies in line with the hospital policy.

Management of stock data on the medical administration software to ensure that it is an accurate reflection of the actual stock levels. Additionally processing of all invoices including the receiving and sending of documents/invoices between suppliers and the facility.

**Key Responsibilities**:

- Using the latest Preferred Products list to determine the selection of stock to be ordered.
- Managing stock levels so that there is no shortage or oversufficiency of stock required by the Facility.
- Using & managing the Ordering System to correctly order stock from suppliers
- Follow up on outstanding orders by requesting a backorder report from supplying companies
- Receive stock, validate that invoice & delivered stock is correct & sign.
- Manage and implement Surgical Standardization Process in the theatre.
- Unpack stock according to FIFO(First in First Out)principles and ensure that the correct stock has been received.
- Unpack replenishment stock.
- Daily management of the Negative Stock Report so as to ascertain correct stock levels and receipting of stock items in order to rule out stock losses due to theft. Make necessary Adjustments on the medical administration program as NSR must remain at R0.00 balance.
- Daily management of Price Update reports and necessary changes to the Stock Master to ensure that the AVG Cost Price per Unit is not incorrectly affected by changes in Pack size.
- Monitor and control aged (or items due to expire) and excess stock.
- Daily, Weekly and monthly checks to ensure accurate pricing, product updates as well as replenishment is occurring efficiently
- Preferred Products List (PPL)
- Take note of PPL updates or implement PPL based on sound business principles and order accordingly. Inform Facility Manager of changes or updates.
- Follow the 80:20 principle. 80% PPL items and 20% non-PPL items.
- Provide feedback to Facility Manager and team regarding any stock issues, incl. resistance from doctors and staff regarding specific stock items.
- Choose how often to do stock taking, and ensure it is in line with the Finance team requirements as well as company policy - periodically, annually, continuously
- Keep up to date records to ensure accurate stock take can occur
- Organise stock efficiently so that accurate stock levels and low shrinkage can be maintained
- Audit for any counting/pack size or billings mistakes and make relevant changes
- Validate your stock take - Stock variance before stock take; Corrections: with notes on mistakes and future solutions; Stock variance after stock take
- Organise the team to ensure accuracy and effectiveness

**Requirements**:

- Grade 12 or equivalent NQF level 4 qualification.
- Relevant tertiary qualification would be advantageous
- Previous experience in stock management.
- Experience and knowledge of surgical and ethical stock products.
- Basic understanding of hospital theatre operations.
- An advanced level of understanding of the complexity of Theatre stock.
- Relevant computer proficiency (Microsoft Office).
- Medical Soft ward knowledge
- Problem-solving, analysis and judgments.
- Ability to work under pressure.
- Ability to maintain good relations with co-workers, stakeholders, clients of the company.
- Ability to gather and analyze data and to work with figures.
- Solid judgment with ability to make good decisions.
- Ethical behaviour

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