Administrative Assistant/receptionist

5 months ago


Brackenfell, South Africa Ace Auto Scrapyard Full time

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

1) Develop and maintain filing system

2) Utilize and maintain company operating system.

3) Dealer stocking of vehicles

4) Reporting

5) HR administration

**Responsibilities**
- Answer and direct phone calls
- Organize and schedule appointments
- Plan meetings and take detailed minutes
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Update and maintain office policies and procedures
- Order office supplies and research new deals and suppliers
- Maintain contact lists
- Book travel arrangements
- Submit and reconcile expense reports
- Provide general support to visitors
- Act as the point of contact for internal and external clients
- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
- **Requirements and skills**
- Proven experience as an Administrative Assistant, or Office Admin Assistant
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and scanners
- Proficiency in MS Office (MS Excel in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- Grade 12; additional qualification as an Administrative assistant or Secretary will be a plus

Pay: R10 000,00 - R14 000,00 per month

Ability to commute/relocate:

- Brackenfell, Western Cape: Reliably commute or planning to relocate before starting work (preferred)

**Education**:

- High School (matric) (required)

**Experience**:

- Administrative office procedures, practices and equipment: 3 years (required)

**Language**:

- English and Afrikaans (preferred)



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