Community Scheme Portfolio Manager

1 month ago

Johannesburg, South Africa Trafalgar Property Management (Pty) Ltd Full time

**_Available from 1 February 2024_**

Trafalgar is the leading property rental agency across South Africa, letting and managing residential properties across all major metropolitan areas. Trafalgar has a wide selection of homes to rent, to suit all budgets, tastes and areas. Trafalgar offers full-service sectional title and home owners association (“HOA”) property management services across South Africa. A strong focus on accurate budgeting, detailed financial management reporting and governance excellence underpin Trafalgar’s property management services. Trafalgar Financial Services (“TFS”) is a boutique financial services company specialising in a range of property financial services products, targeted at residential estates and complexes across South Africa. Trafalgar Financial Services (“TFS”) is an authorised financial services and credit provider with a specialist property finance focus.
- Oversee the day-to-day management of residential complexes and Homeowners' Associations (HOAs).
- Ensure compliance with the Sectional Title Act and other relevant legislation.
- Facilitate effective communication between property owners, trustees/directors, and service providers.
- Manage financial aspects, including budgeting, financial reporting, and cost control
- Daily management of trust funds and investment funds
- Ensuring that all complexes within the portfolio are insured and premiums are paid on time
- Continuous enhancement of knowledge of applicable SA property laws
- Ensuring that compliant contractors are servicing the complexes and are paid timeously
- Awareness of all transfer of units within the portfolio and management of same
- Facilitating collection procedures and reporting to trustees and debtors and cash management
- Facilitation of staff payroll (HOA and Body Corporate) compliance and payment processes
- Ensuring all complex documents are archived as well as correctly filed within the company database
- Preparation of general meetings in line with the applicable Acts and compliance with usage of standard documentation and notices as approved by the company
- Continuous liaison and guidance to trustees and directors in relation to complex matters and financial reporting
- Statutory notice compliance and awareness of quorum requirements relevant to meetings
- Financial management of portfolio of complexes and sign off on complex control schedule as completion of same
- Ensuring compliance of statutory requirements for all complexes
- Accountable of internal audit score and closure of outstanding gaps identified on action log
- Management of deadlines
- Management of support team processes

**Minimum Qualifications required by the position**:

- ST Course completed
- Advance knowledge of the Sectional Title Act, CSOS Act, Companies Act, & other relevant legislation
- Tertiary qualification graduate (ideally commerce, law, finance, property studies) (advantageous)

**Minimum Experience required by the position**:

- At least three years’ experience as a Community Scheme Portfolio Manager
- Must have own vehicle

Please use Reference**:PM2025

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