Personal Assistant

6 months ago


Middelburg, South Africa Carlysle Full time

**Mpumalanga**, Middelburg**

**R 300000 - R 550000 Annually Cost To Company (Negotiable)**

Our client is a highly regarded and innovative Engineering Company, specializing in turnkey solutions for beneficiation and dewatering of ultra-fine minerals in the mining industry. With a proven track record of success, they are at the forefront of delivering high-quality engineering solutions. Currently looking for a Personal Assistant to join a dynamic team and assist HOD. This position is based in Middleburg.
- Diploma or Certificate in Business Administration or a related field
- Min 5 - 10 years of experience as a personal assistant or executive assistant
- Excellent communication and interpersonal skills
- Ability to work independently and under pressure
- Attention to detail and problem-solving skills
- Strong organizational skills
- Ability to multitask and prioritize tasks effectively

**Responsibilities**:

- **Managing Schedules**: Organizing and managing the executive's calendar, scheduling meetings, appointments, and events, and ensuring that they are aware of their daily/weekly itinerary.
- **Travel Arrangements**: Making travel arrangements, including booking flights, hotels, transportation, and preparing itineraries for business trips and personal vacations.
- **Documentation and Filing**: Handling paperwork and documentation, such as contracts, invoices, and other important documents, and maintaining an organized filing system.
- **Meeting Support**: Assisting in preparing meeting materials, agendas, and presentations, as well as taking meeting minutes and following up on action items.
- **Data Management**: Managing contact lists, databases, and other information relevant to the executive's work.
- **Confidentiality**: Maintaining confidentiality of sensitive information and handling it with utmost discretion.
- **Project Coordination**: Assisting in coordinating and managing various projects, ensuring that deadlines and deliverables are met.
- **Prioritization**: Helping the executive prioritize tasks and manage time effectively to maximize productivity.
- **Event Planning**: Assisting in organizing company events, conferences, and team-building activities.
- **Expense Management**: Handling expense reports, reimbursements, and keeping track of budgetary matters.
- **Miscellaneous Support**: Providing general administrative support, such as photocopying, filing, and office organization.

You will be a valuable extension in the assistance you provide to the HOD by ensuring the smooth functioning of daily activities and enabling the HOD to focus on strategic decision-making and important tasks.
- For more information please contact:
**Tracy Rose


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