Personal Assistant

3 months ago


Middelburg, South Africa Carlysle Human Capital Full time

Diploma or Certificate in Business Administration or a related field
- Min 5 10 years of experience as a personal assistant or executive assistant
- Excellent communication and interpersonal skills
- Ability to work independently and under pressure
- Attention to detail and problem-solving skills
- Strong organizational skills
- Ability to multitask and prioritize tasks effectively

**Responsibilities**:

- ** Managing Schedules**: Organizing and managing the executive's calendar, scheduling meetings, appointments, and events, and ensuring that they are aware of their daily/weekly itinerary.
- ** Travel Arrangements**: Making travel arrangements, including booking flights, hotels, transportation, and preparing itineraries for business trips and personal vacations.
- ** Documentation and Filing**: Handling paperwork and documentation, such as contracts, invoices, and other important documents, and maintaining an organized filing system.
- ** Meeting Support**: Assisting in preparing meeting materials, agendas, and presentations, as well as taking meeting minutes and following up on action items.
- ** Data Management**: Managing contact lists, databases, and other information relevant to the executive's work.
- ** Confidentiality**: Maintaining confidentiality of sensitive information and handling it with utmost discretion.
- ** Project Coordination**: Assisting in coordinating and managing various projects, ensuring that deadlines and deliverables are met.
- ** Prioritization**: Helping the executive prioritize tasks and manage time effectively to maximize productivity.
- ** Event Planning**: Assisting in organizing company events, conferences, and team-building activities.
- ** Expense Management**: Handling expense reports, reimbursements, and keeping track of budgetary matters.
- ** Miscellaneous Support**: Providing general administrative support, such as photocopying, filing, and office organization.

You will be a valuable extension in the assistance you provide to the HOD by ensuring the smooth functioning of daily activities and enabling the HOD to focus on strategic decision-making and important tasks.


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