Lease Controller

**Job Advert Summary**:
To manage and control all contracts and effectively manage the portfolio on a Regional Basis, the
objectives being the reduction of rental expenditure and maximising rental income. Take responsibility for data integrity (building and tenant). Handle audit queries. To control all aspects of
Leases, i.e. Accounts and Financial. To oversee the financial processes and reporting to clients. To establish and maintain effective support services for the property management functions of the portfolio

**Minimum Requirements**:
MINIMUM REQUIREMENTS

Qualifications and Experience

Additional Property related qualification of any NQF 5 or higher
A Bachelor’s Degree in Finance, Property Management, Business or Accounting will bean advantage
At least 5 years relevant experience in Property Management/Administration, i.e.leasing administration, financial accounting and negotiation/communication skills,directly interfacing with clients and providing general administrative support services

KNOWLEDGE

Knowledge of Capital expenditure, tax (including VAT)
Basic knowledge of contract law and contract management
Knowledge of South Africa’s property industry, Asset Management, property markets and general administration/Accounting/Finance acumen
Knowledge of the legal requirements for leases, the financial aspects of leases and theessentials of a lease agreement
EPS Systems and Procedures, general business and property management acumen,house rules, service contractors, insurance policies and procedures

SKILLS REQUIRED

Computer literacy (Advanced MS Office, MS Word, MS Excel, Power Point, ContractCreation & Procurement system, SAP)
Financial calculation and reporting skills
Administration and organisational skills
Presentation skills
Interpersonal skills
Negotiation skills, i.e. leasing or brokering
Analytical thinking and sound numeracy skills
Problem solving and decision making skills

COMPETENCIES REQUIRED

Communication (both verbal and written)
Drive and productivity
Customer and quality focus
Interpretation of legal contracts and negotiations
Attention to detail
Time management
Accuracy
Methodical
Problem solving
Be able to handle stress in demanding situations
Attention to deadlines
Initiative
Self confidence
Assertiveness
Impact and Influence
Teamwork and co-operation
Integrity
Diligent

INTERFACE / RELATIONSHIPS

Internal: Leasing Team, Finance, IT, Technical Consultants
External: Tenants, Landlord

**Duties and Responsibilities**:
1. RESPONSIBILITIES

a. Manage leasing and lease renewals, rent reviews, negotiations and documentation relating to obtaining approvals and acceptance of leases, facilitating the signing of lease agreements (from a Landlord and Tenant perspective).
b. Oversee capturing of all new lease agreements, lease renewals and lease corrections on SAP.
c. Assist accounting services, (Debtor and Credit control), by arranging rent collection and payment of rentals, adjustments, reconciliations, variance reporting and vendor creation.
d. Compile deviation reports and communicate. Implement preventative steps to prevent recurring.
e. Keep, maintain and update detailed monthly status updates of own building classifications (Operational, Investment and Tenant Occupied).
f. Assist with the compiling of budgets for rentals and domestic services, i.e. income andexpenditure projections, forecasts and budget vs. actual costs.
g. Maintain databases of property management systems for Company owned and leased premises.
h. Compile property related reporting schedules.
i. Assist in maintaining asset register of National Property Portfolio.
j. Oversee tenant management and administration, i.e. tenant retention by meeting with
tenants and responding to their needs.
k. Assist and interact with Business Units and Third Parties in respect of additional spaceequirements (company-owned and leased) and maintenance requirements.
l. Co-ordinate and facilitate the restoration of vacated premise together with the ceasing of payments.
m. Compile business cases or motivations to secure funding for upgrade of own buildings and emergency repairs.
n. Write holistic, comprehensive and comparative submissions which will include ROI, IRRand Breakeven analyses plus visual aids to allow for informed decisions.
o. Actively maintain a reminder system to ensure finalisation of all matters pertaining to
ease administration.