Administration Executive

7 months ago


Randburg, South Africa iSON Xperiences Full time

Â

**Job Summary :Â**

The main purpose of this position is to provide administration support to the Admin Management Team. To maintain efficiency and administration systems, looking to improve and develop where necessary. A strong communicator who can receive and process complex information in an efficient way and in return pass on required key-information and action points to the Team. The Administrator ensures that everything behind the scenes is running smoothly and can multi-task with ease.

**Key Responsibilities :Â**
- Maintain the financial administration of the office including raising purchase orders, reconciling invoices, monitoring expenditure against budget, follow up outstanding payments, and liaise with the finance team upholding accurate financial record keeping.
- Liaise with third party supplier / contractors, monitoring performance against Key Performance Indicators (KPIs) and Service Level Agreements (SLAs), including attending monthly supplier review meetings.
- Support the Facilities department in delivering a consistent and efficient service across the site including ensuring that all Planned Preventative Maintenance (PPM) schedules are up to date and that any remedial works(s) are undertaken quickly.
- Act as first point of contact within the Facilities office during working hours to ensure phone calls are taken and queries are dealt with in a time affective manner.
- Helpdesk management, monitoring and responding to job requests, including liaising proactively and reactively with other staff and supply chain partners.
- Ensure that supplier and contractor vetting, Risk Assessments, Method Statements (RAMS), Permit to Work and Construction Design Management (CDM) processes are used at all times and are fit for purpose.
- Provide other administrative and operational/coordination support to the Head of Admin, to other staff within the team and in other departments as and when requested.
- Production of monthly reports identifying performance against agreed targets and budgets.
- To maintain internal systems and workflow and advise Building Management Team on Administrative best practice.
- Manage all incoming mail.
- Type minutes with accuracy and circulate in a timely manner. If requested, attend meetings and minute take.
- Reports '† preparation of a variety of management reports and electronic presentations including overall design and manipulation and extraction of data.
- Maintain both soft and hard filing systems, ensuring consistency and support management team where required.
- Experience working with and supervising contractors and suppliers.

Â

**Qualifications, Experience, Skills**
- Grade 12
- A Qualification in customer service or business administration advantageous
- Office administration experience for example: writing agendas, taking minutes, filing, and screening calls.
- Financial administration experience including raising purchase orders and reconciling invoices.
- Experience managing and monitoring contracts and service level agreements (SLAs)
- Experience working with and supervising contractors and suppliers.

**Other Requirements**
- Work experience as a Facilities Coordinator or similar role
- Excellent written communication with the ability to prepare and proofread tender documents.
- Strong numerical skills with the ability to read financial information and present financial reports.
- Confident telephone manner
- Ability to multi-task and prioritise a high volume of incoming jobs.
- Well-developed communicator both verbal and written.
- Previous experience working within the financial services industry or similar is desirable.
- Previous Experience of CAFM or similar facilities computer management system is desirable.
- Experience in dealing with customer requests and coping under pressure whilst maintaining focus is essential.
- Previous experience of helpdesk operations or similar support role is desirable.
- Previous experience of working in a busy and demanding environment
- Numerate with experience of dealing with purchase orders, suppliers.
- Experience of MS office packages such as Word / Excel is essential.
- Experience of working in a fast paced and evolving environment

Ability to demonstrate professionalism, discretion, and confidentiality at all times.

**Deliver on Business Results:Â**
- Taking ownership and accountability for delivering the right results in the right way and improving individual, team and organizational contribution.
- Understanding the business operations within the organization and the industry competitive environment.
- Setting high goals for personal and group accomplishments; using measurement methods to monitor progress towards goal attainment; tenaciously working to meet or exceed those goals while deriving satisfaction from the process of goal achievement and continuous improvement. The standard maybe one's own past performance (striving for improvement); an objective measure (results orientation); outperfo



  • Randburg, South Africa FirstRand Full time

    Job Description The Executive Personal Assistant provides administrative support to Executives and assists with general Business Area administration. The incumbent provides diary and meeting management and handles all travel arrangements for members of the Executive Team. - Responsible for administering executive accounts and budgets - Manage invoices,...

  • Executive Assistant

    7 months ago


    Randburg, South Africa Letsete BeHub Full time

    **Job Purpose**: The Executive Assistant provides administrative support to the Office of the CEO. The role bridges the CEO and the rest of the organisation, ensuring seamless operations. **Duties**: - Manage the CEO's calendar and diary. - Manage travel arrangements for the CEO. - Plan, facilitate and monitor projects and activities from the CEO's...

  • Executive Assistant

    1 week ago


    Randburg, South Africa The Human Element (Pty) Ltd Full time

    Job Purpose: To provide the executive director with day-to-day administrative support including diary and schedule management and to ensure the office is running smoothly by overseeing business administration required. *** **Responsibilities**: - Reporting to senior management and performing executive assistant and administrative duties. - Typing,...


  • Randburg, South Africa Spirango Group Full time

    Job Profile: Administrative Specialist Company: The Spirango Group Location: Remote (Initially) About The Spirango Group: The Spirango Group is an innovative and dynamic startup company dedicated to launching a range of ventures in the data analytics, E-commerce, social media, and online courses sectors. We are looking for an Administrative Specialist...

  • Sales Executive

    1 week ago


    Randburg, South Africa Redstrut Full time

    Sales Manager required for Networking Distributor in Randburg. Basic salary + commission. **Salary**: R15,000.00 per month Ability to commute/relocate: - Randburg, Gauteng: Reliably commute or planning to relocate before starting work (required) **Experience**: - Administrative office procedures, practices and equipment: 1 year (preferred)


  • Randburg, South Africa SVA Holdings (Pty) Ltd Full time

    Primary Function - Coordinate the payroll department and the operations which supports delivery as well as collaboration between the Regionals, SVA Operating Companies and SVA employees. The Payroll Administrator is responsible for ensuring continuous business improvement in the way SVA deliver a service with the aim of increasing both individual and...


  • Randburg, South Africa Tradefed Full time

    Responsibilities - Answer and direct phone calls - Organize and schedule appointments - Plan meetings and take detailed minutes - Assist in the preparation of regularly scheduled reports - Develop and maintain a filing system - Update and maintain office policies and procedures - Order office supplies and research new deals and suppliers - Maintain contact...


  • Randburg, South Africa Asante Recruitment Services Full time

    **REPORTING TO: Risk and Compliance Manager** **TYPE: Permanent** **LOCATION: Johannesburg, South Africa** **Overview**: Responsible for all administrative and support related activities relating to IT infrastructure as well as facility / building support services. **Desired qualifications and experience**: Grade 12 plus IT related tertiary certificate...


  • Randburg, South Africa Absa Bank Limited Full time

    Bring your possibility to life! Define your career with us - With over 100 years of rich history and strongly positioned as a local bank with regional and international expertise, a career with our family offers the opportunity to be part of this exciting growth journey, to reset our future and shape our destiny as a proudly African group.Job Summary To...


  • Randburg, South Africa Letsete BeHub Full time

    **Job Purpose**: The Executive Assistant provides administrative support to the Office of the CEO. The role bridges the CEO and the rest of the organisation, ensuring seamless operations. **Duties**: - Manage the CEO's calendar and diary. - Manage travel arrangements for the CEO. - Plan, facilitate and monitor projects and activities from the CEO's...

  • Trust Administrator

    7 months ago


    Randburg, South Africa Finding Personnel (Pty) Ltd Full time

    **Job Details**: **Title: Trust Administrator** **Location: Randburg** **Permanent: Yes** **Full time: Yes** **Industry: Fiduciary** **Salary / CTC: R 10 000 - R 15 000 (depending on experience)** **Reports to: General Manager** Our Client is seeking a highly organised and detail-oriented Trust Administrator to join their team at a leading fiduciary...


  • Randburg, South Africa IG3N Full time

    **Job Information**: Industry - ManufacturingWork Experience - 1-3 yearsCity - RandburgProvince - GautengCountry - South AfricaPostal Code - 2000**About Us**: The HR Administrator Officer is responsible for supporting the execution of the end-to-end HR policy and processes of the organisation. Key responsibilities: - Recruitment, onboarding and offboarding...


  • Randburg, South Africa The Roberts Connexion Full time

    A national catering and hospitality company is seeking a qualified, experienced Human Resources Executive. **Duties & Responsibilities** - Business planning and strategising - Management of the department budgets - Development of staff contracts and staffing policies - Assist managers with recruitment at all levels on a national level - Management of...


  • Randburg, South Africa SVA Holdings (Pty) Ltd Full time

    Primary Function - The Easy Roster Payroll Administrator is responsible for ensuring continuous business improvement in the way we deliver a service with the aim of increasing both individual and organizational growth. The Easy Roster Payroll Administrator is responsible for delivering excellent payroll and time management and service delivery to our...


  • Randburg, South Africa Tracker South Africa Full time

    **Listing reference**: track_001098 **Listing status**: Online **Position summary**: **Industry**:IT & Internet**Job category**:HR Administration**Location**:Randburg**Contract**:Permanent**Remuneration**:Market Related**EE position**:Yes**Introduction**: TRACKER requires an experienced, energetic, and passionate Human Capital Administrator to take...


  • Randburg, South Africa SVA Holdings (Pty) Ltd Full time

    Primary Function - The Easy Roster Payroll Administrator is responsible for delivering excellent payroll and time management and service delivery to our employees. To work with colleagues to improve processes and assist the VIP Team. To deliver a focused service, utilizing planning and ensuring effective employee productivity. To make sure that people are...

  • Executive Head

    7 months ago


    Randburg, South Africa Curro Holdings Ltd Full time

    **At Curro,** **we care.**: **Executive Head**: **Cooper College** **Vacancy Reference: 17011**: Join the ranks of Curro, a leading-edge institution where opportunities for professional growth are boundless. We seek dynamic individuals equipped with a blend of creativity and dedication, ready to immerse themselves in a professional environment that values...


  • Randburg, Gauteng, South Africa iSON Xperiences Full time

    As a Senior International Sales Executive with iSON Xperiences, you will be responsible for engaging with prospective clients and securing appointments to present our business opportunities.The role requires high-level professionalism and business articulation, as well as tenacity in sales conversions and sound business acumen when dealing with senior...

  • Aa Junior Buyer

    7 days ago


    Randburg, South Africa Kencorp Executive Search Full time

    **Responsibilities**: - Research, select, and purchase quality products and materials. - Build relationships with suppliers and negotiate with them for the best pricing. - Process requisitions and update management on the status of orders. - Update inventory and ensure that stock levels are kept at appropriate levels. - Arrange transport of goods and track...

  • Security Administrator

    2 months ago


    Randburg, South Africa TSP Digital (Pty) Ltd Full time

    **Introduction** TSP Digital is hiring a Security Administrator. OVERALL, PURPOSE OF THE JOB Responsible for implementing, managing, and maintaining the security measures that protect the organization’s ICT systems and infrastructure. Security **System Management**: - Configure, manage, and monitor security tools, including firewalls, antivirus...