Franchise Debt Administrator
5 days ago
**Job Advert Summary**:
To support the FBM team in all financial and administrative aspects and monitor financial and operational issues to highlight any possible risk.
**Duties & Responsibilities**:
Compile store financial exposure on high risk stores
Analyse management accounts using accounting benchmarks to ensure expenses and GP are in line
Maintain and monitor file per store, where the management account is analysed, breakeven, stockdays, margins, expenses etc. are monitored
Follow up on slow payers by sending weekly letters with debt trackers and provide support to the SFBMs in debt meetings
Assist FBMs to prepare the trade and operational plan for a struggling store to improve its profitability
Communicate to store closures team regarding shutting down of systems, follow up after closure; monitor and follow up with final stocktake / IBT of stock
Provide financial and administrative assistance for perfected stores by:
- Managing the store bank account and approving payment
- Cleaning up policies and procedures in store once perfected together with corporate regional staff
- Check site pricing in store
- Ensure all matters as per perfection checklist are handled
Run various reports to monitor the performance of stores and any risk areas that the Franchisees may be facing to help with mitigation plans
Follow up on compliancy issues ensuring that the documentation is received (Compliancy declarations, AFS, Labour surveys, PAIA manuals & registration, site price sanitization etc.)
Liaise with Franchisees regarding signatures of legal documents - VA’s, assistance, split payments and ensure they are returned to the legal team
Assist with any required ad hoc store audits e.g. SD9 compliance, cash office audits to monitor processes in VBS etc.
Maintain records of non-compliance and distribute non-compliance letters for operational matters (i.e. Health and Safety Audit failures, SAMIC etc.)
Oversee and follow up with stores to ensure stock counts are posted; maintain records for annual stock count and service area stock counts completed
Maintain records of various stock counts conducted annually (equipment, service areas, cash office etc.)
Handle queries pertaining to settlement query escalation, cash office, VAT reports, statement queries
Attend to ad hoc queries with various Accounting firms as required by the Compliance Accountant or Financial Controller
**Minimum Requirements**:
Matric and a Higher certificate in finance
3-5 years working experience in a financial administration role is essential
Proficiency with MS Office with Excel at an Advanced level
1-2 year SAP, VBS and BI Portal working experience
Ability to interpret management accounts and financial reports
**Competencies**:
Attention to detail and accuracy
Problem solving skills
Analytical thinking
Teamwork
Exceptional administrative skills
Excellent written and verbal communication skills
Ability to work under pressure and maintain a sense of urgency
Ability to work independently
Ability to prioritise and meet deadlines
Sound judgement and decision making skills
Able to effectively handle sensitive and confidential information
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