Admin Coordinator/strong All Rounder

2 weeks ago


Durbanville, South Africa Nikham Offshore Full time

Admin Coordinator/Strong All Rounder

**Requirements of Position**:

- 8+ years of work experience in admin coordinator/all rounder type role
- Well spoken with excellent English and Afrikaans
- Logical thinker, ability to work in a stressful environment, positive attitude
- Well versed with MS Outlook, Word, Excel and Adobe (pdf programs)

**Responsibilities**:
Managing and collating data related to revisions and updates of procedures and processes.

Liaising and follow up with internal departments regarding process and procedures updates requiring their input.

Diarise and schedule important dates, monitor and track reminders and events requiring attention, update schedule with new tasks and timelines.

Implements administrative projects, systems, procedures, and policies. Maintains administrative workflow by studying processes and developing reporting procedures.

Ability to draft revisions to manuals and procedures, document changes, understand NCR’s (non-conformance) and steps to resolve.

Capable of performing own internal “audits” and compile audit results in suitable format for the accreditation body (BV, LRQA etc) for management review. Participate in preparation for audits and support Compliance Manager with compilation of data and documentation.

Past exposure to and knowledge of dealing with accreditation bodies related to management systems (QMS ISO), or technical accreditations (IRATA) or maritime authorities (Flag State MLC 2006) or similar.

Knowledge of basic company secretarial documentation (certificate of incorporation/CIPC COR docs) processes and updates, registration process for companies (articles of association, board resolution, power of attorney etc)

Skilled in using various online platforms and portals to complete, compile and submit documentation in order to achieve successful vendor registration processes.

Previous experience and exposure to contracts and tenders, solid understanding of business legal terminology, perform reviews and make suggestions of change required.

This position will be a shared resource supporting the Compliance Manager and Operations Manager.

Expected Start Date: 2023/10/01


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