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Lease Manager
7 months ago
**Job Advert Summary**:
To agree terms and conditions of proposals to lease premises within specified parameters and conclude terms of standard lease agreements (both Master Lease Agreements and Site Schedules). To satisfy needs of client whilst not compromising company position. Tomanage and control all contracts and effectively manage the portfolio on a Regional Basis, the objective being the maximising of rental income. Take responsibility for data integrity (building and tenant). Handle audit queries. To control all aspects of Leases, i.e. Accounts and Financial. To manage the financial processes and reporting to clients. To establish and maintain effective support services for the property management functions of the portfolio.
**Minimum Requirements**:
Experience / Education / Knowledge:
Grade 12 or relevant qualification equal to NQF level 4
Additional Property related qualification of any NQF 5 or higher
A Bachelor’s Degree in Finance, Property Management, Business or Accounting will be an advantage
At least 5 years relevant experience in Property Management/Administration, i.e. leasing administration, financial accounting and negotiation/communication skills, directly interfacing with clients and providing general administrative support services
Must hold a valid Fidelity Fund Certificate and satisfy the requirements as set out the by EEAB and current legislation for the position
Staff management experience
Knowledge of South Africa’s property industry, property markets and general administration/Accounting/Finance acumen.
Knowledge of Asset Management and knowledge of the legal requirements of the essentials of a lease agreement
ERP Systems and Procedures, general business and property management acumen, house rules, service contractors, insurance policies and procedures
Skills required:
Typing, Computer literacy (Advanced MS Office, MS Word, MS Excel, Power Point, Contract Creation & Procurement system, SAP)
Financial calculation and reporting skills
Excellent Business administration and organisational skills
Presentation skills
Interpersonal skills
Analytical/sound numeracy skills
Problem solving and decision-making skills
Competencies required:
- Communication (both verbal and written). During meetings expresses his/her ideas and opinions so that others understand his/her point. Clearly communicates with employees so they know what is expected of them. Is able to say “just the right thing” to a variety of people so that they understand what is being said. When speaking, acknowledges diverse points of view/concern by explaining the rationale for exclusion.
- Influencing. Presents credible, believable evidence that convinces the customer.
Uses different influence strategies with different people in order to get the job done.
Acknowledges and respects people for their contribution no matter what their level or position. Persuades others that their needs can be met through the options that are being offered. Convinces others to adjust their views in order for all parties to derive a win-win situation. Is seen to have credibility in the eyes of others/executive and general management. Ability to elicit active participation.
- Pro-activity. Anticipates possible future opportunities and puts plans in place to take advantage of these. Assertiveness. During tense and emotionally charged situations, displays an inner calmness that helps restore balance to the situation. During times of confusion, behaves with a sense of personal authority and responsibility that creates order, calmness and clarity. Explains ideas in a confident manner. Maintains positional viewpoint without being dogmatic.
- Judgement. Judges situations correctly despite absence of some relevant facts.
Analyses gathered facts before making decisions. Evaluates the pros and cons of possible courses of action before a decision. Demonstrates effective problem solving.
- Delegating. Sets clear standards and procedures. Provides the required resources,
including authority, when handing work over to be done. Uses delegation in order toprovide challenging developmental opportunities for reporting staff. Provides the appropriate level support once work has been delegated.
Customer and quality focus
Drive and productivity
Interpretation of legal contracts and negotiations
Attention to detail
Time management
Methodical
Problem solving
Be able to handle stress in demanding situations
Attention to deadlines
Initiative
Self confidence
Assertiveness
Impact and Influence
Teamwork and co-operation
Self-starter
Integrity
Diligent
**Duties and Responsibilities**:
Operational Deliverables:
Will include, but not limited to:
- Responsible for the leasing team and the leasing process from start to ensuring the leases are accurately prepared and signed off.
- Ensure all lease renewals, reassessments, lease consolidations and terminationsare timeously attended to and professionally compiled.
- Responsible for coordinating and p
