Lease Administrator

5 months ago

Johannesburg, South Africa CBRE Excellerate Full time

**Main purpose / objective of the position**:
To establish and maintain effective support services for the property management functions of the portfolio, primarily the administration of Lease Agreements. To effectively manage the portfolio on a Regional Basis, the objectives being the optimisation of rental income and accurate recording of lease terms.

**Operational Deliverables**:

- Will include, but not limited to:_
- Attend to leasing and lease renewals, reassessments, lease consolidations and terminations. Drawing up of lease schedules and documentation relating to obtaining approvals and acceptance of leases, facilitating the signing of lease agreements (from a landlord perspective).
- Capturing of all new lease agreements, lease renewals, reassessments and lease

corrections on SAP.
- Assist accounting services, (Credit control), by arranging invoicing of rentals, adjustments, reconciliations, variance reporting and customer creation.
- Assist in compiling deviation reports and communicate. Implement preventative steps to prevent recurring.
- Keep, maintain and update detailed monthly status updates of own building and lease classifications.
- Assist with compiling property related reporting schedules.
- Actively maintain a reminder system to ensure finalisation of all matters pertaining to lease administration.

**Decision making authority**:
Works within the broad framework of existing policies and guidelines, as amended from time to time. Required to work strictly within prescribed rules, routines & standards.

**Experience / Education / Knowledge**:
Grade 12 or relevant qualification equal to NQF level 4.

Additional Property related qualification of any NQF 5 or higher.

A Bachelor’s Degree in Finance, Property Management, Business or Accounting will be an advantage.

At least 3-5 years relevant experience in Property Management/Administration, i.e. leasing administration, financial accounting and negotiation/communication skills, directly interfacing with clients and providing general administrative support services.

Knowledge of South Africa’s property industry, property markets and general administration/Accounting/Finance acumen.

Knowledge of Asset Management and knowledge of the legal requirements of the essentials of a lease agreement.

ERP Systems and Procedures, general business and property management acumen, house rules, service contractors, insurance policies and procedures.

**Skills required**:
Typing, Computer literacy (Advanced MS Office, MS Word, MS Excel, Power Point, Contract Creation & Procurement system, SAP).

Telephone Skills.

Administration and organisational skills.

Presentation skills.

Interpersonal skills.

Analytical/sound numeracy skills.

**Competencies required**:
Communication (both verbal and written).

Customer and quality focus.

Interpretation of legal contracts and negotiations.

Attention to detail.

Time management.

Methodical.

Problem solving.

Be able to handle stress in demanding situations.

Attention to deadlines.

Initiative.

Self-confidence.

Assertiveness.

Impact and Influence.

Teamwork and co-operation.

Self-starter.

Integrity.

Diligent.

**Major drivers of work volume**:
Number of leases and profile of portfolio.

**Interface / relationships with**:

- Internal:_ IT, Leasing Manager, Controllers and Administrators; Accounts Receivables team
- External:_ Tenants, Clients

  • Lease Administrator

    3 weeks ago

    Johannesburg, Gauteng, South Africa Talent Evolution Full time

    Job Title: Lease AdministratorWe are seeking a highly organized and detail-oriented Lease Administrator to join our team at Talent Evolution. As a Lease Administrator, you will be responsible for managing the day-to-day activities of lease administration, ensuring that all lease agreements are accurately captured and processed in a timely manner.Key...

  • Leasing Administrator

    4 weeks ago

    Johannesburg, South Africa Orion Real Estate Ltd Full time

    We are seeking a highly motivated and detail-oriented individual to join our team as a Leasing Administrator. The Leasing Administrator will be responsible for managing the leasing process, including assisting with leasing inquiries, processing lease applications, renewals of current leases and coordinating move-in/move-out procedures. The ideal candidate...

  • Lease Controller

    5 months ago

    Johannesburg, South Africa Excellerate Full time

    **Main purpose / objective of the position**: To manage and control all contracts and effectively manage the portfolio on a regional basis, the objective being the reduction of rental expenditure. Take responsibility for data integrity (building and tenant). Handle audit queries. To control all aspects of Leases, i.e., Accounts and Financial. To oversee the...

  • Lease Administrator

    4 weeks ago

    Johannesburg, South Africa Jobted ZA C2 Full time

    Duties: - Financial Administration - Offers are timeously prepared and issued to tenants. - Capture all information relating to all lease agreements promptly and accurately on the property system: - Increases in rentals - Termination dates - Ensure all write-off, reversals, admin fee and tenant deposits are captured accurately and in accordance with the...

  • Commercial Lease Administrator

    5 months ago

    Johannesburg, South Africa Macdonald & Company Full time

    **Location**: **Johannesburg** **Salary**: **330,000** **Job Type**: **Permanent** **Reference**: **71159** **Job Summary**: Are you interested in working for a leading company in the healthcare industry? Our client is a prominent player in the healthcare sector, with a portfolio of over 50 hospitals and more than 100 clinics. These state-of-the-art...

  • Lease Controller

    5 months ago

    Johannesburg, South Africa Excellerate Full time

    **Main purpose / objective of the position**: To manage and control all contracts and effectively manage the portfolio on a regional basis, the objective being the maximising of rental income. Take responsibility for data integrity (building and tenant). Handle audit queries. To control all aspects of Leases, i.e. Accounts and Financial. To oversee the...

  • Lease Manager

    5 months ago

    Johannesburg, South Africa CBRE Excellerate Full time

    **Main purpose / objective of the position**: To agree terms and conditions of proposals to lease premises within specified parameters and conclude terms of standard lease agreements (both Master Lease Agreements and Site Schedules). To satisfy needs of client whilst not compromising company position. To manage and control all contracts and effectively...

  • Administrator: Residential Leasing

    1 month ago

    Johannesburg, South Africa City Property Full time

    **Generate and review lease documents** 2. Check Lease Agreements & Lease Schedules for errors when documents are generated. **Accurate lease documents.** 1. Review all the information on the lease schedules and lease agreements for completeness and accuracy. All additional information needs to be completed in full and accurately. This include any Data...

  • Leasing Manager

    5 months ago

    Johannesburg, South Africa Ability Recruitment Full time

    **Job Information**: Industry **Real Estate/Property Management*** Work Experience **5+ years*** Salary **750000*** Currency **ZAR*** City **Johannesburg*** Province **Gauteng*** Country **South Africa*** Postal Code **2000** The main purpose of this position is to be responsible for the full leasing function of the shopping...

  • Lease Manager

    5 months ago

    Johannesburg, South Africa Secondments Recruitment Full time

    **Job Advert Summary**: To agree terms and conditions of proposals to lease premises within specified parameters and conclude terms of standard lease agreements (both Master Lease Agreements and Site Schedules). To satisfy needs of client whilst not compromising company position. Tomanage and control all contracts and effectively manage the portfolio on a...

  • Lease Manager

    5 months ago

    Johannesburg, South Africa Secondments Recruitment Full time

    **Job Advert Summary**: To agree terms and conditions of proposals to lease premises within specified parameters and conclude terms of standard lease agreements (both Master Lease Agreements and Site Schedules). To satisfy needs of client whilst not compromising company position. Tomanage and control all contracts and effectively manage the portfolio on a...

  • Leasing Controller

    5 months ago

    Johannesburg, South Africa Macdonald & Company Full time

    **Location**: **Johannesburg** **Salary**: **456,000** **Job Type**: **Permanent** **Reference**: **69684** **Job Summary**: Leasing Controller sought to join prestigious real estate organisation. Operating for almost 3 decades, our client is a niche property management company offering world class services to a range of private and institutional...

  • Leasing Officer

    5 months ago

    Johannesburg, South Africa Nedbank Full time

    Job Family- Administration, Operations and Facilities - Career Stream- Property, Property Development and Construction - Leadership Pipeline- Manage Self: Technical **Job Purpose** - To negotiate and conclude the best deal for the bank on any of its accommodation in order to maintain and grow the Nedbank footprint; while minimising risk to the...

  • Lease Capturing Clerk

    5 months ago

    Johannesburg, South Africa Ithemba Property Management Pty Ltd Full time

    **Job purpose**: **Key performance areas**: **Lease Administration and Capturing** - Process and capture leases (manual and electronic) - Verify the affordability checks and credit vetting - Resolve lease administration queries - Process work order - Complete allocated reconciliations - Process refunds and cancellations - Process tenant transfers - Tenant...

  • Leasing Consultant

    5 months ago

    Johannesburg North, South Africa Communicate Recruitment Full time

    A Well-Known company within the property industry is looking for a Leasing Consultant that will be responsible for Negotiating and sourcing all related retail leasing functions for portfolio and new developments within the group **Relevant qualification** - Grade 12 (Matric), Relevant Diploma or Degree - 3 years’ experience in retail leasing - Shopping...

  • Commercial Leasing Administrator

    5 months ago

    Johannesburg, South Africa Macdonald & Company Full time

    **Location**: **Johannesburg** **Salary**: **480,000** **Job Type**: **Permanent** **Reference**: **68190** **Job Summary**: Established over a decade ago, our client is a South African-based commercial real estate business focused on investment and development in the office, industrial and retail industries. Their assets exceed R2bil with a GLA of over...

  • Leasing Manager

    5 months ago

    Johannesburg, South Africa Nedbank Full time

    **Contract Duration** - 6 - 12 months- Job Family- Administration, Operations and Facilities - Career Stream- Property, Property Development and Construction - Leadership Pipeline- Manage Self: Professional **Job Purpose** - To negotiate; conclude and manage lease agreements at the best terms and conditions in order to expand the Nedbank footprint and renew...

  • Leasing Manager

    5 months ago

    Johannesburg, South Africa Nedbank Full time

    Job Family- Administration, Operations and Facilities - Career Stream- Property, Property Development and Construction - Leadership Pipeline- Manage Self: Professional **Job Purpose** - To negotiate; conclude and manage lease agreements at the best terms and conditions in order to expand the Nedbank footprint and renew existing Nedbank sites countrywide in...

  • Property and Lease Manager

    4 weeks ago

    Johannesburg, Gauteng, South Africa Isilumko Staffing (JHB) Full time

    Job Title: Property & Lease SpecialistIsilumko Staffing (JHB) is seeking a highly skilled Property & Lease Specialist to join our team.Key Responsibilities:Property Valuations and Negotiations: Facilitate property valuations and negotiate property sales and lease agreements in the best interest of the business.Land and Lease Management: Handle aspects of...

  • Leasing Manager

    5 months ago

    Johannesburg, South Africa Nedbank Full time

    **Requisition Details & Talent Acquisition Consultant** - REQ 133327 - Michelle Thabethe- Job Family- Administration, Operations and Facilities - Career Stream- Property, Property Development and Construction - Leadership Pipeline- Manage Self: Professional **Job Purpose** - To negotiate; conclude and manage lease agreements at the best terms and conditions...