Procurement Manager

3 months ago

Port Elizabeth, South Africa Fresenius Kabi Full time

Fresenius Kabi is a global healthcare company more than 40,500 employees worldwide.

We are dedicated to a higher purpose "caring for life" which drives excellence in everything we do.
The manufacturing plant in Port Elizabeth produces both small and large volume parenterals.

The main purpose of the Procurement Manager is to implement efficient and effective cost management, as well as manage procurement department and all related activities.

**_ General Duties:_**
- Ensure a reliable flow of materials in accordance with set quality standards and an optimum price to Production to satisfy the production plan.
- This includes the activity of constantly reviewing the stock-holding, minimum order quantity and re-order levels to ensure stock-holding is sufficient to meet the production plan and taking ultimate responsibility for stock levels in the warehouse.
- Assist Creditors Department with payment queries.
- Negotiate prices and terms of delivery for production materials and consumables.
- Draw up supply agreements where necessary.
- Monitor supplier performance and co-ordinate corrective action where necessary.
- Contract administration and execution
- Evaluate and implement the right sourcing strategies for all purchasing activities.
- Run new projects for the procurement department
- Manage and control the MRP system on SAP, by running exception reports to ensure accuracy of purchase orders.
- Design and implement a Procurement Order control system, to allow the management of Working Capital in line with budget.
- Design and Implement supplier performance and tracking reports in line with Quality Assurance / Vendor Management
- Design and Implement best practices to be GMP and audit compliant.
- Prepare monthly reports and status update of cost saving projects
- Identify alternative cost-effective sources of raw materials and component
- Manage the individual cost saving projects ensuring they are always going forward.
- Manage the relationships between the different departments to ensure testing and approval happens timeously.
- This activity must be managed systematically and be documented.
- Ensure Forecasting completed and submitted to suppliers on a monthly basis.
- Adherence to safety, health, and environment regulations as well as ensuring the availability and adherence to PPE requirements. Proactively act to prevent any possible safety incidents in area of responsibility.
- From time to time carry out other jobs within the department / factory, which are consistent with the grade, qualification and training of the incumbent

**_Budget and Cost Control_**
- Control and optimise the cost within the department
- Set quality and performance KPI’s for the department and monitor the departmental performance on a defined frequency
- Continuously improve processes to introduce World Class Manufacturing practices within the business
- Identify opportunities for productivity and efficiency improvements

**People Management**
- Manage all personnel in the department and provide ongoing performance feedback to staff as and when required
- Ensure that all personnel in the department is developed and trained as required by the various job functions
- Ensure best working practices within the department
- Set quality and performance KPI’s for the department and monitor the departmental performance on a defined frequency

**Quality Management**
- Oversee the development, implementation of and the adherence to the Quality Management System for the department
- Ensure compliance to all QM controlled processes and documents
- Represent the department during inspections and audit
- B Com Materials Management/ Production Planning
- Minimum 5 years procurement management experience is required
- Pharmaceutical Industry preferable
- Ability to compile and review supply agreements (including Commercial Law understanding)
- Manage and control the MRP system on SAP
- Understand Incoterms and customs regulations
- Ability to review and negotiate sea and air freight tenders
- Computer literacy required, including SAP, Excel, Word and Outlook 365

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