Project Coordinator

6 months ago

Cape Town, South Africa Obelisk Full time

**Job Title**:Project Coordinator - Obelisk Energy Services (OES)

**Department**:Operations

**Location**:Ottery, Cape Town

**Job Summary**:
Maintaining and monitoring logistics and resources based on the project plans, schedules, work requirements, budgets and expenditure throughout projects. Ensuring projects adhere to frameworks and all documentation is maintained appropriately for each project by, controlling project resources as and when needed.

**Job Specifications & Requirements**:
**Job Requirements**:

- Proficient in Microsoft Office, Power Point, Excel, Word and Outlook.
- Must have a National Senior Certificate
- 2 year's working experience as a project coordinator preferable with logistics/construction experience
- Display good organizational skills, implement management techniques to control allocated resources.
- Good people management and leadership skills demonstrating interpersonal and communication skills, with the ability to manage people, conflict resolution and negotiation tactics.
- The ability to work well under pressure, outside the box thinking and make situational decisions in line with company interests
- Valid Driver’s License

**Scope Advantages**:

- Able to work on Microsoft Project, Visio and AutoCAD.
- Project Management National Certificate (NQF Level 5), or higher
- Risk management courses, HIRA, legal liability training.
- Fleet management or financial management expertise or training.
- Experience in booking and arranging VISA’s and international travel logistics.

**Core Functions**
- Assist with management, control and supply of Human and Fleet Resources for all OES Projects within a realistic time frame, and within allocated budgets.
- Provide a logistics function, to OES projects by controlling, managing and performing task related outcomes.
- Project Administration with regards to Management of Prontoforms® Application by creating new documents, compiling and adjusting current documents to suit project needs and maintaining the document data base.
- Provide supporting administrative functions to project quality, by capturing project progress through receiving, storing and monitoring the influx of documents, capturing of data.
- Assist on all project coordinator functions for OEMS as and when needed.
- Provide Ad-hoc functions as required.

**Key Tasks and Responsibilities**
- Manage, control and supply human and fleet resources for all OES projects within a realistic time frame, and within budget.
- a)Update and circulate the resource planner and communicate changes as and when required, to the relevant staff members.
- b)Plan resources according to skill, experience and team dynamics, based on the project requirements and deliverables.
- c)Manage vehicle requirements on projects by, updating bookings, managing services, renewing of license discs, legal requirements and cost management.
- d)Monitor tracking systems on fleet vehicles and highlight variances to management.
- e)Facilitate insurance claims, follow up on vehicle payments and installation of tracking units.
- f)Compile monthly record of traffic fines and send list to HR for processing
- 2.
- Provide a logistics function, to OES projects by controlling, managing and performing task related outcomes
- a)Work with Project Manager in coordinating and planning projects according to customer requirements.
- b)Confirm travelling arrangements, by booking flights, both domestic and international, busses and alternative transport methods, and communicating itineraries to individuals, within the required budget.
- d)Booking of accommodations on a domestic and international level, for site staff as and when required.
- e)Control accommodation suppliers, including cost management, authorize invoices and deal with queries around accommodation and travel.
- f)Provide an invoicing forecast to Finance with regards to accommodation and fleet bookings, on a periodic basis.
- g)Confirm LOA requirements each week to Finance and approved payment as per planned projects.
- h)Assist with project management, control and the supply of materials, equipment and spares needed for each assigned project.
- i)Escalate projects issues, to management and assist with the logístical resolutions thereof, as required.
- j)Assist with queries during payroll.
- k)Review and approve recons, expense claims and petty cash requests and approve according to the budget requirements and project needs.
- l)Maintain communication with project stakeholders during projects.
- 3.Project Administration with regards to Management of Prontoforms® Application by creating new documents, compiling and adjusting current documents to suit project needs and maintaining the document data base
- a)Creating new working documents on Prontoforms® to produce outputs and deliverables based on the project scopes and requirements.
- b)Administering changes to current working documents to compensate for changes in scope, outputs and project needs.
- c)Performing

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