Accounts Administrator

5 months ago

Pretoria, South Africa Axiom Private Tutoring Company Full time

**Department**:Administration

**Reporting To**: Head of Administration

We are looking for dynamic, hard working and business minded individuals who are not afraid of putting their shoulders to the wheel. Our fast paced, high-pressure environment requires someone with managerial skills willing to work long hours as we expand and scale up our business. This is not your average run of the mill admin position and if you are a go getter ready to take charge then this is the perfect opportunity for you. If you are willing to go the extra mile to achieve audacious goals in a rapidly changing and growing environment then this is the perfect challenge. The Accounts Administrator ensures that the business has a healthy cash flow by keeping a close eye on cash movements pertaining to clients and tutors.

**Responsibilities**
- Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
- Creates invoices according to company practices; submits invoices to customers.
- Ensures all necessary customer information has been received according to company policy.
- Conduct client onboarding calls.
- Represent the company with a positive and professional attitude at all times when dealing with stakeholders (clients, tutors, schools etc.)
- Make sure billing system and QuickBooks balance with each other
- Keep track of sales representative sales numbers for commission purposes
- Keep track of tutor penalties for billing purposes
- Keep track of lessons done or to be done and ensure that actual lessons correspond to invoiced lessons
- Manage Debit Orders
- Ensure that tutor billing and client billing is correct and accurate
- Ensure that tutors are paid accurately every month
- Arrange lessons/demo lessons by liaising with customers, learners, and tutors
- Invoice clients & collect payments
- Ensure that lessons that are paid for have been handed over for lesson bookings to the Bookings Administrator
- Submit bad payers for collection to the relevant company.
- Resolve issues and complaints from clients, and tutors.
- Preparing regular financial and administrative reports.
- Maintain and update company databases.
- Organize a filing system for important and confidential company documents
- Maintain a company calendar and schedule appointments
- Identifies delinquent accounts by reviewing files and drafts correspondence for past-due accounts
- Creates reports regarding the current status of customer accounts as requested.
- Research customer account discrepancies and past-due amounts.
- Reconcile accounts receivable on a monthly basis.
- Maintain supporting documentation of all historical receivable activities
- Relays changes of information to appropriate employees.
- Taking on additional tasks or special projects to learn more about accounting and office operations.
- Assists with financial statement close, annual and other additional tasks as needed.
- Prepare weekly bank deposit.
- Monthly balancing and reconciling of cash, A/R, A/P and G/L work using industry specific software program.
- Maintain historical records by filing documents
- Build relationships with customers to ensure that they have a surprisingly good experience with us
- Proactively identify ways that we can improve the level of service we offer
- Organize a filing system for important and confidential company documents
- Support budgeting and bookkeeping procedures
- Assist colleagues whenever necessary
- Plan and coordinate administrative procedures and systems and devise ways to streamline processes
- Monitor costs and expenses to assist in budget preparation
- Keep abreast with all organizational changes and business developments
- Other duties that may reasonably be expected of you within the company from time to time

**Qualifications and key personal characteristics**
- Able to work long hours and meet deadlines
- Work well under pressure
- Excellent numerical and computer skills especially Google Forms, Excel and Quickbooks
- At least 3 years Bookkeeping experience
- At least 3 years cash collections experience (debtors management)
- Reliable, dependable, honest having integrity
- Has an eye for detail
- Maintain a positive attitude towards work
- Entrepreneurial spirit
- Analytical thinker
- Able to problem solve independently - solutions minded
- Strong communication skills
- Team player

Remuneration: R12000-R18000 negotiable depending on experience

**MUST RESIDE IN PRETORIA

Pay: R13,000.00 - R18,000.00 per month

Ability to commute/relocate:

- Pretoria, Gauteng: Reliably commute or planning to relocate before starting work (required)

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