Tender Coordinator

7 days ago


Pretoria, South Africa Green Marble Recruitment Consultants Full time

**Gauteng**, Tshwane (Pretoria)**

**R 20 000 - R 25 000 Monthly Cost To Company**

**My client, a consulting engineering firm in Pretoria is recruiting a Tender Coordinator to join their team. 5 years' experience in a relevant role within the consulting industry is essential.**

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**Minimum requirements**:
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- **Matric.**
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- **5 years' experience in a relevant role within the consulting industry is essential.**
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- **Relevant bachelor’s degree.**
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- **Excellent computer skills.**
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- **Strong teamwork skills are required.**
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- **Strong time management skills.**
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- **Excellent written and verbal communication skills.**
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- **Ability to work in a fast-paced environment, manage multiple projects, set priorities, work independently, and perform under pressure.**
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**Duties and responsibilities**:
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- **Assess all tender platforms daily and send new tender advertisements to relevant department heads.**
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- **Responsible for a day-to-day tender database such as Leads 2 Business Queries.**
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- **Coordinating tender administrative activities.**
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- **Complete compliance documentation by identifying required documents, preparing the tender pack, securing the required commission of oaths, and submitting for authorization within the deadlines.**
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- **Collate the tender submission by receiving the inputs from the relevant departments, completing the required formats, and submitting for authorization within the deadlines**
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- **Printing all legal company documents for tender use Creating tender covers, scans, copies, and envelops stickers to compile a tender document.**
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- **Thoroughly and efficiently gather and ensure that all employees’ information is in order for tender purposes, such as CV’s, Qualifications, Professional Registrations, and ID’s.**
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- **Analyse the RFP, EOI, RFQ, RFI, and RFO’s for the understanding of the proposal response, company requirements, understanding client needs, and terms and conditions.**
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- **Complete and compile Tenders/proposals document.**
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- **Editing the engineer’s projects approach and methodologies to be used in tendering**
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- **Finalise the submission by managing the printing of the full submission pack, quality controlling the inputs, and verifying compliance with the tender requirements and guidelines within the deadlines.**
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- **Responsible for archive management, filing, and record-keeping of tenders’ report submissions.**
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- **Ensuring proper and timeous maintenance and updating of the tender register database.**
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- **Update current documents on the Intranet by engaging with the relevant department, advising on expiry dates, and following up until updated documents are received CSD, B BBEE, COIDA Municipal.**
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- **Accounts Rental Invoices Bank Letters Staff List, Tax Clearance PIN, and financial statements.**
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- **Confirmation of turnover letters Share list Confirmation of shares letter Share Certificates PI.**
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- **Insurance ISO Certificate CESA Certificates GBCSA Certificates Company Profile to be updated with latest B BBEE info EEA 2 EEA 4 reports Create combined EEA 2 report and save under the Group.**
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- **Facilities, Plant and Equipment List Confirmation of Insurance letters New Insurance policy).**
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- **Tender tracking and reporting.**
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- **Maintain tender reports by following up on tender submission status and updating the status weekly.**
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- **Notify relevant directors of wins/losses of tenders by receiving and reviewing the feedback**
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- **and providing documentation to the directors.**
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- **Prepare and update tender submission reports by tracking successes and losses, analysing the outcomes, and identifying areas of improvement for the tender process.**
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- **Maintain and keep up to date the CSD compliance status by tracking expiry dates, uploading**
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- **relevant documentation and addressing and resolving any issues.**
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For more information please contact:
**Corien Rossouw



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