Executive Management Assistant

2 weeks ago


Pretoria, South Africa University of Pretoria Full time

**UP Professional and Support**:
OFFICE OF THE VICE-PRINCIPAL: RESEARCH, INNOVATION AND POSTGRADUATE EDUCATION

EXECUTIVE MANAGEMENT ASSISTANT

PEROMNES POST LEVEL: 8
- Principal: Research, Innovation and Postgraduate Education._
- The University of Pretoria's commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development._

RESPONSIBILITIES:
The incumbent will be required to provide administrative and secretarial support to the Vice-Principal in order to ensure that operations run smoothly and deadlines are met. This includes, but is not limited to:

- All aspects of diary management;
- Liaison and correspondence with internal and external role players;
- Travel arrangements;
- Managing projects such as high-level international visits and meetings;
- Document management and record-keeping;
- Procurement processes; and
- Managing the physical office space.

The Executive Management Assistant also supports the Executive Operations Manager based in the office of the Vice-Principal.

MINIMUM REQUIREMENTS:

- A relevant degree or diploma in either secretarial, management, marketing, science or finance;
- A minimum of five years’ experience in secretarial and office administration on an executive/senior management level;
- A minimum of five years’ experience in report-writing and the compilation of presentations in English;
- A valid driver’s licence.

REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):

- Knowledge of and insight into the operations of tertiary education institutions;
- Knowledge of project and financial administration;
- Excellent language and communication skills;
- Very good data capturing, diary management and filing skills;
- Time management skills and the ability to function independently;
- Good interpersonal skills and the ability to maintain confidentiality;
- Problem solving skills and the ability to work under pressure;
- Experience in working with international organizations and dignitaries;
- Attention to detail and accuracy.
- Excellent planning and organisational skills
- Ability to use available technology
- Good financial administration skills
- Excellent MS Office suite (Word, Excel and PowerPoint) skills
- Excellent business writing skills

ADDED ADVANTAGES AND PREFERENCES:

- Relevant postgraduate degree in Marketing, Communication or International Relations;
- Advanced certificates in the MS Office Suite;
- Three (3) years’ experience at a tertiary institution in a senior management or executive office;
- A qualification and experience in project management and/or events management.

The annual remuneration package will be commensurate with the incumbent’s level of appointment, as determined by UP policy guidelines. UP subscribes to the BESTMED and UMVUZO medical aid schemes and contributes 50% of the applicable monthly premium.
- A comprehensive CV;
- Certified copies of qualifications;

CLOSING DATE: 30 November 2023
- The University of Pretoria is committed to equality, employment equity and diversity._
- The University of Pretoria reserves the right to not fill the advertised position._


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