Administrative Support Assistant

5 days ago


Johannesburg, South Africa PropCom Management (Pty) Ltd Full time

**The company**

PropCom is an owner-managed company, with a ten-year track record in property management in Linden, Johannesburg. We focus on customised and personal service to our clients, who are mostly local small body corporates and homeowners’ associations.

**The position**

This is a desk-based, full-time position (Monday to Friday, 09:00 to 17:00). Initially, you’ll work onsite. In time, you may migrate to working from home if conditions are suitable. You must be based in Johannesburg.

**Job description**

As our admin support assistant, you’ll help your colleagues offer efficient service to our clients and assist the director so that he can focus on high-level management tasks. As the first point of contact for clients and service providers, you’ll need to be an excellent organiser and communicator.

**Your responsibilities**:

- Answering incoming phone calls and resolving queries or forwarding them to the relevant colleague
- Scheduling and coordinating routine tasks (ensuring monthly and annual reports and statements are issued on time)
- Scheduling routine annual general meetings and coordinating or preparing the necessary documentation within the legislated timeline (financial statements, notice of meeting, agenda, proxy form, trustee nomination form)
- Scheduling ad hoc meetings (special general meetings, trustees meetings) and preparing any necessary documentation
- Drafting minutes of meetings and ensuring they are signed off within the legislated timeline
- Drafting correspondence with clients and service providers
- Drafting body corporate rules of conduct and guidelines based on templates and relevant legislation
- Filing documents electronically as requested
- Capturing data
- Learning sectional title legislation and regulations

**Qualifications and skills**

Essential:

- Matric certificate (a post-matric qualification would be an advantage)
- Strong command of English, particularly written proficiency
- Experience working with the Office 365 suite (Word, Excel, SharePoint, Teams)
- Good typing skills
- Methodical and organised, with strong attention to detail and accuracy
- Customer-focused mindset
- Excellent time-management and problem-solving abilities

Beneficial:

- Experience in property management/sectional title
- Experience working with CRM software

**Assessment**

We would love to work with you if you are keen to learn about the property management industry, are suited to a small, relaxed office environment, enjoy working accurately and methodically, and have a positive approach to client service. You must be based in Johannesburg.

**Application process**

**Salary**: R12,000.00 - R18,000.00 per month

Ability to commute/relocate:

- Johannesburg, Gauteng: Reliably commute or planning to relocate before starting work (required)



  • Johannesburg, Gauteng, South Africa ICT Engage Full time

    About the RoleWe are seeking a highly organized and customer-focused individual to join our team as a Customer Support and Administrative Assistant. This role is ideal for someone who enjoys providing exceptional support to clients and ensuring seamless office operations.Key Responsibilities:Front Line Support: Respond to client requests, log tickets, and...

  • Assistant Accountant

    7 months ago


    Johannesburg, South Africa ADvTECH Support Office Full time

    **Overall Purpose of the Job**: - To be responsible for assisting with the full Accounting function for Capsicum/IIE_HSM. - To ensure that complete and accurate information is available for Reporting. *** **Key Performance Areas/Main Outputs and Responsibilities**: **Output 1 - Cash and Bank Management**: - Assisting with the monitoring of daily cash...

  • Systems Administrator

    2 weeks ago


    Johannesburg, South Africa ADvTECH Support Office Full time

    Responsible for adminsitartion, the co-ordination, configuration programming, installation, and management of ADvTECH IT architectures and related services with the enterprise. Responsible for adminsitartion, building, implementing and supporting system architectures, and for the identification and resolution of high-level hardware and software technical...


  • Johannesburg, South Africa ADvTECH Support Office Full time

    **PRIMARY PURPOSE OF THE JOB** Responsible for growing and maintain the Capsicum Culinary Studio Brand and achieving targeted growth **KEY RESULT AREAS** 1. To maintain new and follow up leads and to achieve target growth for the campus. 2. Ensure all school administrative duties are done timeously and Head Office and the Campus Principal is up to date...


  • Johannesburg, South Africa Anova Health Institute NPC Full time

    Anova is an NGO that empowers people and changes lives. Good health and quality of life is what motivates us to provide healthcare solutions and support for those who need it most. _ - We are looking for an Office Administration Assistant to render administrative support to the Finance Administrator and Office Manager with smooth running of the office by...


  • Johannesburg, South Africa Cebisile Investments and Advisory (Pty) Ltd Full time

    **Job Title: Sales Support Administrator** **Location: Fourways, Johannesburg** **Contract type: Permanent** **Hybrid** The Sales Support Administrator will provide essential support to the sales team, ensuring smooth operations and efficient management of sales processes. This role involves administrative tasks, customer service, and coordination...


  • Johannesburg, South Africa Outsourcing To South Africa Full time

    **Administrative Assistant** **Job Type**:Part-Time with Potential for Full-Time **Location**:Remote **Company Overview** The company stands at the forefront of integrating advanced AI technologies into digital marketing, revolutionizing practices such as SEO, content creation, CRO, and copywriting. Our commitment to rapid, SEO-optimized content...


  • Johannesburg, Gauteng, South Africa LMP RECRUIT Full time

    We are seeking a highly skilled and motivated Administrative Support Officer to join our team at LMP RECRUIT.This is a great opportunity for someone looking to grow their career in administration and personal assistance.The successful candidate will be responsible for providing administrative support to the Director, including managing calendars, making...


  • Johannesburg, South Africa MSA Outsourcing Solutions Full time

    MSA Outsourcing Solutions is seeking a highly organized and proactive Administrative Assistant to provide essential administrative support for one of our UK-based clients. In this role, you will be responsible for providing administrative support to our team and ensuring that day-to-day tasks are managed efficiently. Responsibilities: - Manage and organize...


  • Johannesburg, South Africa Neema Foundation for the Deaf Full time

    Support management managers and executives with daily administrative tasks Plan meetings and take detailed minutes. Excellent time management skills and ability to multi-task and prioritise work Answer phone calls, provide information to callers or connect callers to appropriate people. Schedule appointments and update calendar Fully integrate yourself into...


  • Johannesburg, Gauteng, South Africa Zibuse Staffing Solutions Full time

    Company Overview: Zibuse Staffing Solutions is a reputable staffing agency with a strong reputation in the industry. Our team is dedicated to providing exceptional service and support to our clients and candidates.Job Summary: We are seeking an experienced Administrative Assistant to join our team at a local veterinarian practice. The successful candidate...


  • Johannesburg, South Africa Belmar Personnel Full time

    Management and ownership of the IT helpdesk system Call logging and follow up on behalf of the users Distribute tickets to engineers and technicians Assist with fieldwork as requested by technicians and engineers Validations of IT team travel claims Receive and direct support phone calls to appropriate support structure Keeping track of all IT...


  • Johannesburg, Gauteng, South Africa Level-Up Full time

    Level-Up is seeking an experienced Administrative Support Specialist to join our team.About the RoleThis role is perfect for someone who is detail-oriented, reliable, and able to work in a fast-paced environment. The ideal candidate must be a non-smoker, proficient in Pastel Evolution, and capable of managing various administrative and clerical tasks to...


  • Johannesburg, South Africa BTE Renewables Full time

    **PURP**OSE**: Provides front desk reception by welcoming all visitors and staff, directing, and announcing them professionally and appropriately, arranging refreshments and answering the company switchboard to provide a welcoming experience. Ensuring that the reception and boardrooms are tidy and presentable. Responsible for sending and receiving courier...

  • EHS Administrator

    7 days ago


    Johannesburg, South Africa ADvTECH Support Office Full time

    **Responsibilities**: **Output 1**: Preferred Suppliers List Ensure approved suppliers list is current Ensure information is uploaded onto electronic safety system Ensure all relevant documentation is within expiry date (WCC letter, public liability insurance, BEE status certificates etc.) **Output 2**: Compliance Certificates - Ensure all certificates...


  • Johannesburg, South Africa StaffCentral Consulting Full time

    **Job Duties/Responsibilities will include**: Provide administrative support Assist with letters and all correspondence with Trust Beneficiaries. Responsible for administration Hands on support on Ownership Audit Processes Prepare reports for Board sub-committees Prepare and co-ordinate oral and written communication with Stakeholders Support in...


  • Johannesburg, Gauteng, South Africa MPRTC Full time

    Job DescriptionThe Administrative Sales Support role at MPRTC involves providing administrative support to the sales team while also contributing to the achievement of sales targets.Main ResponsibilitiesAssist the sales team with administrative tasks, such as data entry and record-keeping.Support the sales team in achieving their targets by identifying new...


  • Johannesburg, Gauteng, South Africa Mirna Butler Recruitment Full time

    Administrative Support ClerkWe are seeking a highly organized and detail-oriented Administrative Support Clerk to join our team in Johannesburg. The successful candidate will be responsible for performing general administrative tasks, maintaining accurate records, and providing exceptional customer service.About the Role:- Perform general administrative...


  • Johannesburg, South Africa Origins Personnel Full time

    **Responsibilities**: - Answer and direct phone calls - Organize and schedule appointments - Plan meetings and take detailed minutes Assist in the preparation of regularly scheduled reports - Develop and maintain a filing system - Update and maintain office policies and procedures - Maintain contact lists - Submit and reconcile expense reports - Provide...


  • Johannesburg, Gauteng, South Africa The Recruitment Council Full time

    Job Title: Administrative Support ProfessionalSalary: $50,000 - $70,000 per yearThe Recruitment Council is seeking a highly organized and detail-oriented Administrative Support Professional to join our team. As a key member of our administrative support team, you will provide crucial support to advisors, ensuring the efficient execution of all client...