Talent and Organisational Development

3 months ago

Pietermaritzburg, South Africa Belgotex Floorcoverings (Pty) Ltd. Full time

Are you ready to embark on a rewarding and enriching internship experience, with a one-of-a kind company? Are you a dynamic and exceptional individual ready to learn and discover countless opportunities growing with a team of exceptional professionals?

Then Belgotex is looking for you

**Role Duties and Responsibilities**:
**Talent Administration, Sourcing and Selection**
- Provide the Talent and OD Officer with administration support to ensure all recruitment requirements are met.
- Interface with key stakeholders and payroll for new employee take on process, including change of status.
- Support with publishing of adverts for production wage and contract vacancies on all job boards using the ATS.
- Publishing of adverts on the Belgotex WhatsApp for Business account.
- Initial Screening of applicants against advertised minimum requirements with line managers
- Complete interview packs for interviewers (interview file, competency interview guide, technical questions, CV’s, relevant qualifications).
- Conduct interviews with line managers for production wage positions.
- Conduct exit interviews for production wage staff using the online survey tool.
- Assist with coordination of career fairs at tertiary institutions or online.
- Liaise with the Occupational Health Nurse to arrange for entrance/pre-employment medicals for all new hires placed (permanent/contractors).
- Ensure the necessary take-on documentation required for payroll processing is issued for new employees and is completed comprehensively. (EEA1, new employee take-on form, copy of ID, copy of CV, copy of matric, copy of bank statement, copy of certificates).
- Responsible for drafting and receiving signed off for offer of employment letters and contracts of employment (Production wage staff)
- Draft and distribute extension and termination letters.
- Assist with minute taking in Transformation Team meetings.
- Assist with minute taking in Leadership Engagement meeting when required.
- Assist the IR Specialist as an interpreter during disciplinary hearings when required.

**Organisational Development, Employee Engagement and Culture**
- Assist with building, running and analyzing organizational surveys.
- Assist with reports and presentations relating to surveys and questionnaires to the business and

management.
- Assist with employee engagement on organizational surveys.
- Assist with the implementation and tracking of organizational survey solutions.
- Assist with executing the Engagement Plan and it’s various initiatives.
- Assist the Talent and OD Officer to manage the communication platforms (SMS, WhatsApp, Digital Signage, B_Hive)
- Track new hires and promotions and manage the new appointment notices (questionnaires, staff images and template)
- Liaise with L&D with regards to the number of onboarding attendees for each month.
- Coordinate and project manage HR/Culture/events and initiatives.
- Act as a change agent by driving the values of our culture and DEI agenda.
- Responsible for writing Marketing briefs for initiatives within the Engagement Plan.
- Interface with key stakeholders to drive change and transformation in line with strategies and plans.
- Partner with the L&D Graduate to schedule and coordinate all probations.
- Responsible for updating the probation tracking document.
- Responsible for conducting Production wage employee probationary discussions with the manager, supervisor and employee.
- Perform any other ad hoc tasks as instructed by the Talent & OD Officer

**Key Stakeholders (Internal)**
- HR Director
- Talent and OD Officer
- Line Managers
- HR Team
- Employees

**Key Stakeholders (External)**
- Recruitment Agencies
- Service Providers

**Educational Requirements**
- Grade 12 with mathematics / literacy
- A completed degree, diploma or other relevant qualification in HR/Industrial Psychology.

**Required Technical and Soft Skills**:

- Computer literate and proficient in MS Office productivity tools (Outlook, Word, Excel, PowerPoint)
- Analytical Thinker
- Excellent verbal, written and interpersonal communication skills
- Must be able to work under pressure
- Deadline and results driven
- Maintain a positive attitude and provide exemplary customer service
- Ability to work independently and carry out assignments to completion
- Ability to multi-task
- Ability to take initiative and make decisions
- High attention to detail
- Understand and maintain confidentiality/integrity
- Continuous learning - a curious mind and have willingness to learn

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