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Events Co-ordinator: Vip

1 month ago

Sandton, South Africa Sun International Full time

**Job Purpose**

The Events Coordinator will be responsible for the seamless planning, coordination and execution of high-impact events, supporting the full lifecycle of events that drive engagement, enhance brand presence and create memorable experiences for customers, stakeholders, and partners.

**Key Performance Areas**
- Understand the events and entertainment objectives for the year and co-ordinate plans to assist the department in delivering objectives and remaining competitive
- Have an up-to-date understanding of product offerings and provide recommendations to ensure the product offering remains relevant
- Ensure that all events adhere to gambling regulations, ensuring compliance with any relevant laws, rules and industry standards
- Coordinate & facilitate multiple events simultaneously, balancing priorities and meeting deadlines
- Update and track the events calendar
- Work closely with management to plan and execute a range of key events across the country
- Collaborate and support various departments and teams to ensure that events run smoothly and meets the objectives outlined
- Administer the entire event set-up process to ensure that all logistics, equipment and materials are in place
- Co-ordinate sponsorships and brand awareness for all events activities
- Support the development and tracking of budgets and spend; detailing budget plans, obtaining quotes and ensuring costs are kept within limits
- Ensure all event budgets are signed off by the appropriate stakeholders before the event and shared with the accounts team
- Communicate with suppliers / contractors with regards requirements for specific events / entertainment, leveraging relationships to optimise the event within the set budget
- Process PO and invoices via IFS
- Handle conflict and provide solutions regarding any event logistics and operational functions until resolution
- Keep management updated with regards progress, and where necessary escalate unresolved issues
- Maintain excellent working relations with all key stakeholders to build and retain integral working relations
- Load supplier contracts; reviews of drafts and final contracts on relevant system
- Provide aide-memoire and/or tickets to guest prior to events
- Facilitate regular meetings and ongoing communication between various internal and external parties involved in the event, including vendors, agencies, and other stakeholders
- Conduct site visits prior to each event to assess venues, understand logistics, and ensure that the location will meet the event's needs
- Facilitate the distribution of tickets for various sport events and concerts
- Draw reports on event performances and provide feedback via Event recon/ Report
- Complete post-event analysis and reports that document the overall success of the event

**Qualification**

Marketing/Hospitality Diploma

**Experience**
- 3-5 years’ experience in an administrative function within a marketing/events environment
- Experience in events dealing with vendors & VIP clients

**Skills and Knowledge**
- Organising and Coordinating Resources
- Collecting Information (Sourcing, checking, documenting)
- Following Procedures
- Problem-Solving
- Assuring Quality
- Initiating Action
- Managing customer and stakeholder relationships
- Managing Deadlines
- Conformance to Internal Standards
- Sun International Structure and Channels
- Marketing Services Procedures
- Communication skills - written and verbal
- Computer Literacy (MS Office / Peoplesoft)
- IFS (Purchase requisitions)
- Professionalism and Image
- Clerical Administrative functions
- Proficiency in MS Office