Assistant Maintenance Planner
17 hours ago
Weekly time sheet management, control, monitoring, rectification, and liaising with the HR department.
Weekly Engineering standby list and Shift Roster generated and shared with relevant personnel.
Ensuring required purchase requisitions are put in the system timeously, follow up on releases, GRV, andfile delivery (goods receipt) proof.
Ensuring supplier invoices are properly handled, put into the system, forwarded to the payments team, andmaintenance orders are closed thereafter.
Ensuring relevant finance reports are generated and shared timeously (Man-hours and outstanding CostsReport).
Printing, issuing, and closing of work orders.
Take maintenance and engineering meeting minutes, compile and keep updated the outstandingmaintenance issues report.
Maintain files such as maintenance records, SLAs, service provider reports, Service provider timesheets,bills of lading, and engineering cost reports.
Work with the Engineering Planner to make available and file, engineering SOPs, drawings, technicalspecifications, and literature.
Ensure entry permits and related documentation is available for contractors visiting the site.
Liaise with the safety department ensuring supplier EHS compliance before allowing or permitting siteentry.
Assist the planner in following up on issued work orders and ensuring completion.
Maintain records of employee PPE issuances.
Assist the Engineering leadership team with related clerical duties. Resource Management.
Update and Keep records of external contractor maintenance reports, SLAs, and service provider reports.
Service provider timesheets, bills of lading, and engineering cost reports.
Ensuring supplier invoices are properly handled, put into the system, forwarded to the payments team, andmaintenance orders are closed thereafter.
Maintain files such as maintenance records, SLAs, service provider reports, Service provider timesheets,bills of lading, and engineering cost reports.
Update and keep/file employee timesheets.
Stakeholder Management.
Build and maintain relationships with a wide variety of stakeholders involved in the maintenance, finance, and production processes.
Provide timely feedback on matters related to engineering timesheets, cost reports, and orders.
Continuous Improvement
Identify opportunities for improvement and new technology related to computerized maintenance management.
Participate in improvement programs and initiatives.
**Qualifications**:
Matric or equivalent
A relevant recognized diploma in a technical field (mechanical, electrical, Industrial, or chemicalengineering)
A relevant recognized Reliability or Maintenance planning/management course
Experience
At least 1 year of exposure in a Maintenance Engineering environment, with specific workings withreliability or planned maintenance
**Skills**:
Knowledge of SAP maintenance module
Proficient in Excel, Word, and PowerPoint
Knowledge of the SAGE 300 or equivalent Timesheet management software
Filing skills
Excellent written and verbal communication
Ability to work under pressurized environments
Knowledge of Computerized Maintenance Management systems (CMMS) with a strong leaning toward SAP
Fair knowledge of Maintenance planning and Reliability management
Basic understanding Occupational Health & Safety Act (OSH-Act)
Company policies and procedures
Competencies
Results driven
Attentive to detail
Customer focus and responsiveness
Adaptable to changing circumstances
Physically fit to be able to walk, climb and stand for long periods
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