Junior Debtors Clerk

3 weeks ago

SuiderPaarl, South Africa Vine Full time

**Our client in Simondium is looking to employ a Junior Debtors clerk to start as soon as possible.**

**Duties & Responsibilities**:
***
- New Clients
- capturing of approved clients’ details into Ezywine and present to FM for approval;
- Existing clients
- maintaining clients’ accounts (delivery address, contact details, etc.);
- maintaining clients’ age analysis and give weekly feedback to the sales representatives in the different regions;
- ensuring that over terms clients are contacted on a regular basis for payments and that no new sales are processed before the account is settled;
- monthly statements send to clients;
- monthly meetings with FM to discuss the clients age analysis;
- liaison with attorneys regarding over terms clients handed over for collection.
- Invoicing
- invoicing of daily wine orders (trade, private, shows, events, etc.) and ensuring all invoices are printed and send to the relevant warehouses for dispatch;
- ensuring that the correct stock sales prices are used as per the yearly price list issued by the MD;
- accounts reconciliations with the help of the relevant sales person;
- Credit notes
- processing of credit notes for retuned stock;
- ensuring that returned stock is counted and agrees to the quantities on the credit note issued.
- Stock processing & stock control (finished goods & dry goods)
- processing of stock transfers between the warehouses;
- weekly/monthly stock-takes processing of all the warehouses and ensuring that any stock variances are explained or resolved promptly;
- weekly calculation of stock allocations to regions based on the historical selling cycles.
- weekly warehouse STOH reporting to Winemaker and Financial Manager (identify slow-moving stock);
- ensure that warehouses do not go over to a new vintage before the old vintage is sold out (vintage maintained).
- Stock delivery management
- full responsibility for all deliveries;
- daily tracking and tracing of deliveries for pending orders;
- identifying problem deliveries and liaising with the delivery company to resolve any issues;
- ensuring that every POD is received back from the transport company.
- Accounting
- daily receipts processing of bank statements (receipts allocated to correct invoice)
- General
- assisting the FM and all other managers in any other way as may be deemed necessary.

**Minimum Requirements**:

- Matric (with 2 - 3 years’ suitable experience);
- literacy in Microsoft Excel/Word (Intermediate);
- ability to work independently and under pressure;
- strong administrative skills with attention to detail and accuracy;
- good communication skills;
- experience in Ezywine (Advantageous);
- previous experience in the Wine Industry (Advantageous);
- own transport and drivers license NON-NEGOTIABLE;

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