Debtors Clerk

Job description

Position: Responsible for the full creditor's function and ad hoc debtors and admin duties as well as support for the accountant.

**Duties and responsibilities**

**Qualifications**
- Diploma in Bookkeeping/Accounting
- Grade 12
- Minimum 3 years’ experience as a Creditors Clerk

**Job Description/Functions**

Debtors
- Follow up on debtors (send reminders for payments and keep Accountant updated)
- Process receipts - allocate correctly to debtors

Suppliers/Creditors:

- Process invoices on Pastel system and or accounting system applicable - on accrual basis not cash basis, to correct accounts and cost centre (indicated on requisitions or to be checked and agreed with Accountant/FM)
- Process cashbook (remittance on Pastel) to allocate payment to supplier
- Prepare payment requisitions - Operations approve before loading on banking system
- Load payments on banking system to be approved by Accountant and FM - after signed off by operations
- Petty cash management and reconciliation
- Cash float management and requisition on FNB
- Prepare suppliers/creditors reconciliations for Accountant review/approval - monthly (note payments are made weekly and on urgent basis)
- Follow up with suppliers/creditors where there are differences - reconciling items
- Prepare loan reconciliations
- Ensure all supplier invoices are valid tax invoices and addressed to the correct La Concorde entity and reflecting the correct VAT number etc.
- Engage with releasers for payment authorisation
- Print proof of payment and save on server.
- Account queries
- Ensure all invoices are paid on/before the due date
- Ensure all urgent payments are done as soon as possible
- Perform administration involving new suppliers

**Skills**
- Responsible and accountable
- Reliable
- Trustworthy
- People skills
- Ability to understand and execute oral and written instructions
- Ability to pay attention to detail
- Have patience
- Team player
- Experience and knowledge of Excel
- Computer literate.

Ability to commute/relocate:

- Paarl, Western Cape (based at Laborie Wine Estate): Reliably commute or planning to relocate before starting work (preferred)