Receptionist / Invoice Clerk

4 weeks ago


Cape Town, South Africa Tower Group Full time

Our client based in Epping is looking for a Receptionist/Invoice Clerk, someone with a background in Manufacturing/Warehouse. Must be presentable and have finance experience.

**Qualifications/Experience**
- Minimum 3 years’ experience in a similar environment
- Ms word
- Outlook
- Excel
- Internet/intranet
- Accpac (Sage 300) - advantageous

**Reception Duties**
- Welcome and direct all visitors / deliveries.
- Provide excellent customer service.

**Telephone system Duties**
- Answer and address incoming phone calls in a timely, professional and polite manner
- Clearly determine the purpose of the call and action as required
- Deal with queries and provide correct information
- Forward calls to appropriate person/s
- Take and deliver messages accurately and completely

**Invoicing**
- Verification, price checking and processing of Customer order into invoices.
- Checks to ensure all manual delivery notes have been invoiced.
- Maintaining list of PODs and matching to invoices
- Maintain and complete waybill data onto invoice register

**Administrative duties**
- Filing and sequence checking invoices, delivery notes waybills
- Data capturing
- Assisting colleagues with administrative tasks.
- Performing ad-hoc administrative duties.

**Building Municipal Matters**
- Coordinating refuse, flooding, street cleaning matters.

**Snail Mail administration**
- Sort and distribute incoming mail
- Prepare outgoing mail for pick-up or courier
- Organize courier deliveries

**Stationery administration**
- Stock level monitoring
- Ordering and control of incoming and outgoing stationery

PERSON SPEC:
***

**Personal presentation**
- Maintain a neat and well-groomed appearance
- Maintain an attentive posture
- Respond professionally to visitors and callers

**Company representation**
- Maintain confidentiality and show discretion
- Adhere to company policies and procedures
- Represent organization in an ethical and professional manner
- Maintain a complete knowledge of organizational structure, personnel names and titles
- Remain calm under pressure

**Communication skills**
- Write well using correct grammar and spelling
- Communicate verbally with confidence and clarity
- Ask effective questions
- Listen actively and respond with empathy
- Follow instructions properly
- Understand and respond to non-verbal signals

**Customer service orientation**
- Clarify customer needs
- Provide solutions and support to the customer using in-depth knowledge of company products and services
- Deal effectively with difficult customers

**Work management**
- Set priorities, plan and organize tasks
- Schedule activities accurately
- Pay attention to detail
- Complete tasks on time

**Information management**
- Locate and collect information
- Organize information
- Distribute information efficiently

**General**:

- Report to Financial Controller
- Working Hours
- 08H00 - 16H30 Monday to Friday
- 30-minute lunch break - Common eating area available.
- Employment Conditions
- Compulsory annual leave over factory shutdown period in December, approximately 5-7 days, balance to be taken during the year as arranged with the Financial Controller
- Package
- Annual bonus - at company discretion
- Pension fund
- 15 working days leave per annum
- Medical aid (Optional)


  • Invoice Clerk

    1 month ago


    Cape Town, South Africa A.L. Abbott & Associates Full time

    We are seeking a conscientious invoice clerk who will handle client billing. The invoice clerk's responsibilities include keeping track of payments, generating and mailing invoices to clients, updating client information, and alerting the finance manager to any abnormalities. Correcting billing errors should also be a professional skill of yours. You must...

  • Invoicing Clerk

    1 month ago


    Cape Town, South Africa Apac Packaging Cape CC Full time

    **JUNIOR INVOICING CLERK** Young/Junior Invoicing Clerk aged between 20 & 36 required for a well-established Packaging Firm based in Montague Gardens. INTERVIEW HELD AT COMPANY, NOT AT AN AGENCY Must: - Be proficient in Excel and Microsoft office. - Be able to multitask - Be a quick learner - Able to work independently, and as a team in an open plan...

  • Invoicing Clerk

    1 month ago


    Cape Town, South Africa React Group Full time

    A leading Site Services & Construction firm in Cape Town is recruiting for a seasoned and dedicated **invoicing clerk**. The successful incumbent will be responsible for the creation of high-volume accurate client invoices and prompt correct sending or uploading of invoices to clients, as well as resolution of client invoice...


  • Cape Town, South Africa Recruitment Web South Africa (Pty) Ltd Full time

    Our client is looking for an experienced Invoicing Clerk **REQUIREMENTS**: Must have dealership Invoicing Clerk experience within a motor dealership Kerridge or/and Automate Dealer Management System literacy Must be able to work in a Corporate Dealer Group environment Must have contactable references Strong invoicing experience on used cars side. No...

  • Invoice Clerk

    1 month ago


    Cape Town, South Africa West Coast Personnel Full time

    Our client has a vacancy for a detail-oriented Female Invoice Clerk under 35 years old. This role offers the opportunity for internal training and development on specialized program(s). Location: Candidates must reside in Atlantis, Table View, Milnerton, Rugby, or Brooklyn and have access to transportation via the My City bus infrastructure....

  • Vehicle Invoice Clerk

    1 month ago


    Cape Town, South Africa SydSen Recruit Full time

    Western Cape, Cape Town Region - Negotiable Monthly Cost To Company (Market related, Negotiable) Vehicle Invoicing Clerk / Administrator - Cape Town Our client in the automotive industry is looking for a **Vehicle Invoicing Clerk / Administrator** who will report to and assist the Financial Manager. The position is located close to **Edgemead, Cape...


  • Cape Town, South Africa Sydsen Full time

    A well established Dealership located close to Century City in Cape Town. is looking for a experienced **Vehicle Invoice Clerk.** **Requirements**: - Grade 12 - Knowledge of Automate/Evolve is essential - Must be able to handle an average of 100-120 Units per - Must be able to handle pressure - Good administration skills and attention to...


  • Cape Town, South Africa Astor Automotive Staff Full time

    **THIS POSITION REQUIRES FRANCHISED MOTOR DEALERSHIP EXPERIENCE** This large, well-established motor group is looking for an experienced Vehicle Invoicing Clerk to manage invoicing for multiple dealers. You will be responsible for invoicing a large volume of vehicles, reconciliations, settlements, bringing vehicles into stock and other adhoc administration....


  • Cape Town, South Africa StaffCentral Consulting Full time

    **Job Duties/Responsibilities will include**: Daily banking reconciliations Full Debtors function Full Creditors function Daily capturing of invoices, credit notes, or other vouchers received from suppliers Monthly creditors reconciliations Requesting outstanding documents from suppliers Ensuring suppliers are paid according to agreed terms Processing...


  • Cape Town, South Africa Astor Motor Recruitment Full time

    Job Salary Range - R 15 000 - 20 000 Per Month Gender - Does Not Matter Career Level - Experienced (Non-Manager) Job Category - Administration Minimum Experience - 3 - 5 Years Degree Title **Overview** - Department: - Paula Addinall- Sub Category: - VSB/Stock Controller/Vehicle Invoicing- Job Type: - Full-Time- Basic Salary: - R 15 000 - R 18 000 neg.-...


  • Stellenbosch, Western Cape, South Africa Vine Full time

    Our client in Stellenbosch is looking to appoint an Assistant Receptionist / Administrator clerk to join their team. **PURPOSE OF THE POSITION** The Assistant Receptionist is responsible for providing secretarial, clerical and administrative support. in order to ensure that services are provided in an effective and efficient manner, and that...

  • Invoicing Clerk

    4 weeks ago


    Cape Town, South Africa Southern African Fruit Terminals (SAFT) Full time

    The **SAFT Group** is a well-established player in cold storage solutions for fruit and other perishables, with several facilities throughout the Western Cape. **KEY DUTIES & RESPONSIBILITIES** - **Generate pro-forma invoices. **Checking the data input to ensure the correctness and accuracy of the invoice. - Capture tariffs on Paltrack. - Perform general...


  • Cape Town, South Africa Astor Automotive Staff Full time

    This large, well-established motor group is looking for an experienced Vehicle Invoicing Clerk to manage invoicing for multiple dealers. You will be responsible for invoicing a large volume of vehicles, reconciliations, and settlements. It is **ESSENTIAL** that you have motor industry experience and that you have worked on Kerridge, CDK or similar. **Job...


  • Cape Town, South Africa FROGG Recruitment Full time

    **Receptionist Administrator Milnerton** *** Well established client is looking for a Receptionist Administrator with at least 3 years’ experience. Must reside in Milnerton/ Montague Gardens / Nearby areas. Must have SAGE experience. **Salary**: R10 000.00 per month **Minimum Requirements**: - Matric - Must be Energetic. - Able to do quotes, Invoices,...


  • Cape Town, South Africa Finovate Full time

    **Receptionist** Our client in the retail home accessories industry in the Milnerton area, is looking for a **Receptionist **to join their dynamic team. *** **Role and Responsibilities** - All receptionist duties. - Administration duties. - Answering the phone. - Assist clients. - General reception duties e.g., greeting customers, answering telephone,...


  • Cape Town, South Africa O'Brien Recruitment Full time

    **Are you a detail-oriented professional with a keen eye for inventory management and invoicing tasks?!** Our client is seeking a skilled individual to join our team as an Inventory and invoicing clerk. If you possess expertise in Cin7 Core Inventory System, administrative skills, and a minimum of 5 years of relevant experience, we want to hear from...

  • Medical Receptionist

    1 month ago


    Cape Town, South Africa iMedrecruit Full time

    About the job Medical Receptionist MEDICAL RECEPTIONIST, CLAREMONT, CAPE TOWN **Medical Receptionist, Cape Town** Our client, a Dermatologist based in Claremont, Cape Town is seeking to recruit a medical receptionist. **Requirements**: - Diary and appointment management - Answering incoming calls - Creating patient files - Managing patient flow -...


  • Cape Town, South Africa Motortrade Recruitment Full time

    Motortrade Recruitment is looking for a strong and well experienced Car Showroom Vehicle Invoicing Clerk for a well reviewed and highly regarded dealership. A stable track record and the ability to relieve in other departments without stress or effort (in times of absenteeism etc) will be of great advantage. Get in contact with us.We will not submit your...

  • Medical Receptionist

    1 month ago


    Cape Town, South Africa iMedrecruit Full time

    MEDICAL RECEPTIONIST, CLAREMONT, CAPE TOWN **Medical Receptionist, Cape Town** Our client, a Dermatologist based in Claremont, Cape Town is seeking to recruit a medical receptionist. **Requirements**: - Diary and appointment management - Answering incoming calls - Creating patient files - Managing patient flow - Liaison with external representatives and...

  • Receptionist

    1 month ago


    Cape Town, South Africa Time Personnel Full time

    **Job Overview**: **Date Posted**: Posted 5 hours ago- **Location**: Cape Town, Western Cape- **Job Title**: Receptionist- **Education Level**: High School / Matric- **Job Level**: Intermediate- **Minimum Experience**: 1 - 3 Years**Receptionist job vacancy in Montague Gardens, Cape Town.**: Are you able to manage administrative tasks, ensure efficient office...