Coordinator - Sustainable Finance Project (2 Year

3 weeks ago

Cape Town, South Africa O'Brien Recruitment Full time

"Their work is both challenging and exciting, reflecting their deep passion for what they do. To join their team, you need to embody brilliance in your field, coupled with unwavering passion, results-driven mindset, and a positive attitude."

The Coordinator of the Sustainable Finance Project plays a vital role in ensuring the seamless day-to-day operations of transformative finance initiatives and strategic corporate partnerships within the Business Development Unit. This entails implementing sound financial and administrative practices while providing essential support to the Sustainable Finance Project team.

**Responsibilities**:

- Enhance systems, processes, and policies to support the mission, fostering better management reporting, information flow, and organizational planning.
- Support the Sustainable Finance Project and Corporate Partnership teams in optimizing business support functions, including Human Resources, Information Technology, Legal, and Finance, through effective coordination and communication.
- Assist in overseeing financial systems and controls to maintain fiscal integrity.

Financial Management:

- Manage accounts receivable and payable in coordination with Finance and Business Support, utilizing NetSuite.
- Provide financial administration support, including processing travel claims, invoices, purchase orders, and liaising with service providers.
- Maintain a filing system for project expenditure and track income and expenditure.
- Generate monthly trial balances and income statements for project funds.

Organizational Requirements:

- Coordinate submissions to Project Administration Team meetings, focusing on project approvals, amendments, contracts, and disbursements.
- Fulfill the role of rotational third spotter in Project Administration Meetings.

Project Coordination:

- Facilitate coordination of income and disbursement agreements, ensuring timely execution.
- Support the project team in meeting donor reporting requirements by tracking income and report deadlines.
- Assist in creating funding proposals, grants, and project numbers in NetSuite.
- Maintain updated records of funding proposals, grants, and existing projects.

Administration:

- Assist the project team with day-to-day administrative duties.
- Draft project disbursement contracts and addendums.
- Manage electronic and paper filing systems for contracts, invoices, payments, reports, and correspondence.
- Arrange travel and process expenses for project staff and third parties.
- Coordinate meetings, events, and workshops with major partners, handling logistics and administrative requirements.
- Ensure adherence to organizational processes and procedures.
- Manage financial administration for income, disbursement projects, and events.
- Provide backup assistance to the Sustainable Finance Programme Manager and Corporate Partnership team members.
- Input data into CPM for the project team and gather information for reporting and audits.
- Offer support and training as needed.

**Requirements**:

- Relevant post-matric or tertiary qualification.
- Minimum of 5 years' experience in project coordination or administration.
- Excellent written and verbal communication skills in English and at least one other South African language.
- Proficiency in budget tracking and financial reporting; bookkeeping knowledge preferred.
- Experience in improving and implementing office administration systems.
- Strong relationship-building, planning, and organizing skills.
- Advanced computer literacy and proficiency in office communication technology tools.
- Experience with NetSuite is advantageous.
- Professional demeanor in personal interactions.
- Proficiency in international and domestic travel arrangements.
- Attention to detail and a solutions-focused mindset.
- Positive attitude towards challenges and opportunities for growth."

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