Senior Client Administrator

6 months ago


Johannesburg, South Africa Adcorp Holdings Full time

**Synopsis**
Our client is looking for a **Senior Client Administrator. **This role will expose you to a diverse working environment with endless opportunities to grow as an individual and to work for an organization that promotes equality. **This is a permanent role based in Johannesburg.**

The Senior Client Administrator is responsible for managing the day-to-day functions of the MSP model at the DC in terms of Administration and Financials.

**Qualification and Experience**
- 2 - 3 years of experience in an administrative/financial role essential
- Matric / NQF level 4 with Accounting
- Degree/Diploma in Administration or Financial field or similar
- Microsoft Outlook (Excel, Word, PowerPoint) intermediate to advanced skills
- Microsoft AX 2012 experiences advantageous
- Experience in retail/distribution / TES advantageous (preferred)
- Possession of a valid driver’s license and own car essential
- Strong numeric reasoning ability
- Excellent verbal and written communication skills
- Problem-solving
- Analytic Ability
- Strong admin skills
- Deadline-driven and willing to work overtime at deadlines
- Time management and ability to work under pressure
- Organized, efficient, and task-driven & Ability to multi-task

**Roles and Responsibilities**
- Attend interviews when required by the Client
- Ensure all businesses staff files are up to date.
- Ensure that employees at the DC are aware of the policies and procedures related to any HR matters.
- Check Attendance registers for Admin staff.
- REPORTING
- Update Weekly and Monthly Reports
- Update TES, ICS & services report for Shoprite and ACMS.
- Compile daily reports for Shoprite related to invoices and statements.
- Ensure all recommended gap requirements are stipulated on the vendor invoices.
- Facilitate the management report (Invoice Control Sheet) to Head Office.
- Ensure that all invoice queries relating to Assignee Clerks are resolved.
- Ensure that all invoices are processed.
- Facilitate any credit notes if there are any.
- Ensure that auditing for the agency files are in order before Shoprite audits.
- Ensure that all agencies adhere to Shoprite’s requirements regarding documentation.
- Attend to all agency’s issues with Shoprite and facilitate meetings.
- Update all outstanding orders for Shoprite.
- Process all MBS Cross Shifts.
- Update MBS Register and payments.
- Reconcile statements together with the invoices processed against the age analysis for payments.
- Ensure Time Sheets are signed off by the relevant parties.
- Ensure that provision is made on all outstanding orders.
- Check all manual time sheets or shifts sheet for the agencies for payroll and have them signed off.
- Ensure all overtime hours correspond with all WFM systems.
- Liaise with the agencies should any issues arise relating to the weekly invoices.
- Reconcile payments for Abuse & Vericon invoices with Head Office.
- Attend to all requests from Regional Operations Managers.
- Reconcile statements with invoices processed.
- Check and maintain all new vendors.
- Adhere to all Shoprite’s finance requirements from ACMS.
- Attend to all Shoprite queries.
- Ensure all Shoprite’s statements are processed.
- Update Weekly and Monthly Reports.
- Update TES, ICS & services report for Shoprite and ACMS.
- Compile daily reports for Shoprite related to invoices and statements.

Job Reference: TCN01633


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