Office Coordinator

5 days ago

Durban, South Africa Automation Techniques Full time

Job Summary:
The Office Coordinator is responsible for the day-to-day operations of the office, ensuring that it runs smoothly and efficiently. This role involves handling a variety of administrative tasks, including correspondence, scheduling appointments, maintaining records, and supporting other departments as needed. The Office Coordinator plays a critical role in maintaining a productive and organized work environment.

Key Responsibilities:
1. Administrative Support:

- Ensure the office environment is clean, organized, and conducive to productivity.
- Prepare and distribute reports, memos, and other documents as requested.
- Schedule and coordinate meetings, appointments, and travel arrangements for staff.
- Maintain accurate and up-to-date records and filing systems.
- Preparing equipment inspection schedules, reliability schedules, work plans, or other records.
- Oversee, monitor, or inspecting mechanical installations projects.
- Prepare cost and materials estimates or project schedules.
- co-ordinate workshop calendars and ensure all relevant parties are informed of any changes.
- Organize and coordinate logistics for training sessions, workshops, and meetings.

3. Communication:

- Serve as the point of contact for internal and external stakeholders.
- Greet and assist visitors, clients, and vendors.
- Relay important information to the appropriate parties in a timely manner.

5. Human Resources Support:

- Assist with onboarding new employees, including preparing orientation materials and setting up

Workstations.
- Maintain employee records and assist with payroll processing as needed.
- Help coordinate staff training sessions and company events.

6. Health and Safety:

- Ensure health and safety protocols are followed in the workshop.
- Assist with the preparation and updating of health and safety documents and records.
- Coordinate with the Health and Safety Officer to ensure compliance with regulations.

7. Working Conditions:

- Primarily office-based within the workshop environment.
- May require occasional lifting of office supplies and materials.
- Ability to handle a fast-paced work environment and manage multiple tasks simultaneously

8. Qualifications:

- Proven experience as an Office Administrator, Office Assistant, or similar role.
- Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong organizational and time management skills.
- Excellent written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- Attention to detail and problem-solving skills.

**Skills**:

- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience in ClickUp Project Management would be advantageous.
- Strong organizational and time-management skills.
- Excellent verbal and written communication skills.
- Ability to work independently and as part of a team.
- Attention to detail and problem-solving skills.
- Must be a hard worker
- Self-motivated and responsible

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